Zeiterfassung-im-Home-Office

The term “home office” has been a major topic for several weeks now. As a result of the Corona crisis, many companies have decided to allow their employees to work from home in order to protect their health and to maintain operations at the same time. Since this decision was made at very short notice in many cases, many employees are having difficulties with the changeover.

In recent days, the Corona crisis has severely restricted not only our social life but also our working life, forcing many of us to continue their daily routines from home. For many companies the home office is the only possibility to continue their business. In some industries, such as the IT sector, there are no major problems caused by the imposed restrictions. In fact, any company that operates predominantly online can easily switch to a home office.

In order to make the home office as pleasant as possible, companies should establish some rules. Find out how employees can continue to work productively outside the regular workplace and how TimeTrack can help with time tracking in the home office.

Communicate more than usual

When teleworking, the company must ensure contact with its employees and the transmission of important information from the company. In order for the work process in the home office to run smoothly, all employees must be kept fully informed.

Not only managers, but all employees should follow this tip.

Schedule daily status meetings

It is important to create a routine in the home office. For this reason we recommend daily status meetings. From our own experience we can say that 2-3 meetings are good (in the morning-early afternoon- before finishing work). Obviously each company has to decide for itself how many meetings are necessary. However, keep in mind that more communication is always better.

Convey a team spirit

No one looks over your shoulder in the home office. The biggest challenge for managers is to trust their employees and to keep track of their work. Through transparent communication and regular meetings, most employees will continue to work productively, as they will feel the team spirit despite their physical absence.

Check whether teleworking fits into your corporate culture

Not every company is made for the home office. Many industries will not be successful with telework and should therefore consider a different working method. During the Corona crisis, for example, some restaurants switched to delivery service in order to maintain their operations.

Time Tracking in the Home Office

The same rules apply in the home office as in the workplace. The employer must ensure that the legal working hours are documented daily in the home office. The online time tracking tool TimeTrack will help you.

Measure the performance of all employees

A web-based time tracking tool, such as TimeTrack, supports employees in documenting their daily working hours and in the cooperation of distributed teams.

To ensure that employees are productive, they should start measuring their performance. Simply enter each task you are working on into a project time tracking app and note how much time was spent. This way every company has a central overview of all activities of its employees, even though nobody is at the same workplace.

It can be that simple.

Time Tracking with TimeTrack

How employees feel in the home office depends on the measures and regulations that companies implement. TimeTrack wants to support you as much as possible during the transition and make your working day as pleasant as possible. At the beginning it can be difficult to carry out all the tasks in the home office that are usually done at the workplace.

TimeTrack is a modern time tracking software that wants to help you to document your working hours accurately so that you can keep up with your projects in your home office.

This way you won’t have to worry about managing your projects despite the current confinement.

Set up the tool in a few minutes and keep a perfect overview of your performance despite the major changeover you are experiencing.

You can test our software free of charge for 14 days. Find out more about TimeTrack. 

With this being said, we wish you all the best in the upcoming weeks and most importantly: Stay healthy! 

Your TimeTrack Team

Attendance-Tracking-Terminal-ClockIn

Employees can use NFC/RFID tags, a pin code or password, to clock in and out directly on a tablet. We would like to show you how you can completely automate your attendance tracking.

Read more

how-to-optimize-your-daily-to-do-list

If you are used to writing to-do lists every day you probably won’t make it through the day without one. To-do lists are a great way to plan your day. They are an awesome guideline and tool to keep up with all the tasks you have to get done. To-do lists can definitely boost your efficiency and motivate you. Every time you finish a new task you can check it off your list. We all know how great the feeling is once you finished the whole list at the end of the day.

Now, the best part about to-do lists is that they are easy to create. However, what many people don’t know is that creating a realistic yet efficient to-do list is quite hard. Here are some tips how you can optimize your daily to-do list to finish all of your tasks every single day and feel great about your accomplishments.

Write Down Small Tasks

Take one big tasks and divide it into three or four small tasks. This way, you will have more to tick off your list. This will keep you motivated and you will like you have accomplished more.

Structure Your Tasks

Always start your to-do list with simple tasks. After that, write down the harder tasks and ideally you should finish your day with easy tasks again. If you start your day with the hard tasks you might lose your motivation or worse, you will feel overwhelmed. You wouldn’t start your run with a sprint right? You would warm up first. Keep that habit at work. It will help you start your day right.

Plan How Much Time You Will Spend On Every Task

This will help you keep your to-do list realistic and avoid planning too much for the day. Most of the times, we tend to be very optimistic when we write our to-do lists. Keep in mind that your time at work is limited. You can’t do everything in one day. Know what to write on today’s list and keep the rest for tomorrow and the day after that.

Include Time Buffers

Avoid planning every minute of your day. Instead create time buffers in case something comes up. You never know if there will be an unexpected meeting/phone call or an urgent task that needs to be done right away. To avoid an incomplete to-do list at the end of the day always keep 1 or 2 hours free. A time buffer can even come in handy if a task takes longer than expected. In that case, you will still be right on schedule.

Measure Your Performance

Keep track of your accomplishments. Use a time tracking tool to save all of the tasks you’re completing every day. This will gave you the perfect opportunity to look at your overall performance at the end of the week. There are weeks when you work better and there are weeks when you aren’t as efficient as you would like. That’s normal. The important thing is to be aware of your performance to be able to improve it.

Reorganize Tasks If Something Unexpect Comes Up

Sometimes, unexpected things happen. Things that not even your time buffers can cover. In that case it is okay to reorganize your to-do list and postpone certain tasks to the next day or the day after that.

Plan the Next Day

Try to write your to-do list for the next day ten minutes before leaving work. You won’t have to worry about scheduling your tasks the next morning and you can directly start with completing your tasks.

As you can see, to-do lists are more complex than most people think. It might take 5-10 minutes to write them but once you have structured your tasks properly, written down how much time each of these tasks will take and even included time buffers in case something unexpected happens you’re good to go.

Once you have your ideal to-do list the next step is to track your performance to see if the time you’ve planned for your tasks equals the amount of time it took you to complete them. For this, you should check out the project time tracking tool TimeTrack.

TimeTrack is a great tool for employees and companies looking for a way to keep up with their efficiency and performance at work. You can set it up in just a few minutes and keep track of all your projects.

If you want to keep up with your strenghts as well as weaknesses to improve your planning skills TimeTrack is the solution you are looking for. Are you ready to try it out? Learn more about TimeTrack. 

If you currently have a job, you’ve probably already experienced a stressful situation at work this week. Projects keep on arriving, emails are stacking up, your phone won’t stop ringing, you have to attend meetings and then a co-worker comes along and gives you an urgent assignment on top of that. I got stressed just by reading it. Now imagine living it day after day.

The average business professional gets all of these things done. Although that’s impressive it can’t be a healthy way of doing. In fact, chances are pretty high that most of these employees feel overwhelmed, anxious and constantly think about work even when they left their offices.

How do you stay calm when you have so many things to do? Is it possible to lower your stress level, when you feel overwhelmed?

Take A Deep Breath

If you need to clear your mind, because you just got out of an intense meeting, take a deep breath, hold it for 4 seconds and exhale. Repeat it five times. This is a meditation exercise that helps you focus on your breathing. This way, you’ll forget about your stress for a minute and feel more relaxed afterwards.

Seperate Your Work Life From Your Personal Life

Work is important but it isn’t everything. You only get to experience life once so try to do something that makes you happy when you are outside of your office. Stop thinking about your projects and deadlines. If you’re not working on them, you shouldn’t be thinking about them.

You Can’t Be Efficient For 10 Hours Straight

A lot of people think that if they work long they will get more done. At first it’s just one longer shift a week and before you know it, you just keep pushing yourself on a daily basis. The worst part is that most of the time you don’t even get more things done. Studies have proven that productivity and efficiency come in waves. This is why you should take short breaks every 1-2 hours to give your brain a little break. It might seem like a loss of time at first, but trust me in the long run you will save yourself many additional working hours and even all-nighters.

Set Your Priorities Right

When you work in a fast-changing environment with many projects and deadlines it is completely normal to feel overwhelmed. But you can deal with it. Obviously you can’t finish everything at once. This is why you need to set priorities. Make a list to see which tasks are more urgent than others. Then focus on those first. Once you’re done with the most important tasks, move on to the next one. If it helps, cross every task you finish off your list once you’re done with it. This way, you’ll see how much you have achieved and you’ll feel more confident. Don’t always focus on all the things you haven’t done yet. Learn to celebrate what you’ve accomplished.

Slow Down

Sometimes you have to decline assignments. You can’t do everything, which is why you have to say no to some tasks if you’re already drowning in work. Your colleagues will understand, because they’ve probably been in your situation more than once.

Don’t Neglect Your Sleep and Eating Habits

The worst part of having too much on your plate is that you start thinking that you don’t have the time for anything else than work. This is why many people neglect their sleep and eating habits. A lot of us underestimate how important a healthy diet and rest are. Your body and mind need time to relax so that you can recharge your batteries. If you’re constantly working you’ll be out of energy at some point. And this can lead to serious health issues.

Communicate With Your Co-Workers

Experts say laughing is the best medecine. It sounds silly, but laughing can reduce stress significantly. Try to relax a little from time to time and have some quick chats with your co-workers to catch up on things or exchange some funny stories. It will light up your mood and you will feel more comfortable and motivated. Sometimes colleagues can also pass some advice on certain tasks or projects. Work isn’t always about getting the job done. It can be a great environment to meet and interact with interesting people.

Track Your Progress

We often lose track of our accomplishments, because we focus too much on what we haven’t done yet. That can be really frustrating. However, there are ways you can start celebrating your victories. You can start by tracking your projects and their progress in order to keep up with your overall performance. It’s not only a great way to see your own accomplishments, but it also gives you a great overview of your team’s performance. Once you keep track of your progress, you’ll be able to tell what deadlines are realistic. This way, less people will get stressed because they will know that the project will be done on time.

If you aren’t sure how to track the progess of your projects you might want to check out the project time tracking tool TimeTrack.

TimeTrack is a great tool for employees and companies looking for a way to keep up with their working hours, efficiency and performances. You can set it up in just a few minutes and keep track of all your projects. Keep up with your strenghts as well as weaknesses to improve the planning process of future projects and never stress about a deadline again. Are you ready to try it out? Learn more about TimeTrack. 

why-should-you-track-your-projects

The US economist Peter Drucker once said: “You can’t manage, what you can’t measure”. And we think he’s right. How can you manage a project, when you don’t know exactly what’s going on? A lot of managers wait for the end of their projects, to evaluate them. But what do you do, if you spent more money than expected? And what if the project took you 4 months longer than expected?

It’s simple, you can’t do much because it’s already too late. Now, a lot of people disagree and say this is how you learn from your mistakes and you will perform better next time. But how can you be so sure, that you won’t make the same mistakes again? You can’t. You probably won’t be able to learn from your mistakes, unless you know when and where you made them in the first place. So here is what you should do to detect your mistakes on time: start tracking your projects from day 1.

Create Teams

First of all, you consider assigning a project to a team. This way, you will know who is responsible for it, which will already give you a better overview of who is doing what.

Plan in detail

Second, plan your project in detail. Discuss what the budget is and how much time you will need for it. Be realistic. Try to think of problems that could occur and include them in your schedule.

After that, think of all the tasks you want to complete. Check if you have enough team members to achieve the project on time. It’s always better to include the right amount of people in the early stage of the project than later.

Execute your plan

Once you have your team and project schedule, start with the execution. Keep in mind, that it’s important to communicate in your team. Make sure that everyone is keeping track of their work. Transparency is not about controlling your team members but it’s about ensuring the project is going the way you planned it. If everyone acts responsibly and tracks every milestone, you will be able to see whether your project is going well or not.

Now, even when everything seems to go well, problems occur all the time. This is something you have to expect. You will be able to detect what the problem is on time, if you keep up with everything you have been doing. This way, you can fix the issue right away and don’t have to wait until the end of the project. Knowing mistakes as soon as possible saves a lot of money and time.

Tracking is about improving your performance

Nevertheless, project time tracking is not only about, finding your mistakes on time, but it’s also about measuring your performance. Over time, you will learn to have a better feeling of allocating your resources. The more projects you complete, the easier it will get to know how much time, money and team members specific tasks take. It’s always good to know how well you’re performing. It motivates you to do even better than last time. And if you see that certain tasks require more people, then you will know better at the beginning of a project and ask for help right away.

In the end, there is always room for improvement. But knowing where to improve, that’s the real challenge. This is where we want to help you.

TimeTrack is an efficient Time Tracker Software for Businesses and Individuals. Never worry about time tracking management again and try our easy-to-use project time tracking software.

Set it up in a few minutes and keep up with your performances. Know your strengths and acknowledge your weaknesses. You can only improve, if you know what your mistakes are. Are you ready to find out? Learn more about TimeTrack.

Can self imposed deadlines beat procrastination

We live in a time, where we constantly get distracted. Throughout the day, we all have the need to regularly check our messages and e-mail accounts. This constant distraction is what we like to call “procrastination”. But why do we procrastinate in the first place? And why can’t we just ignore our phones for a couple of hours?

One of the reasons is because we don’t like to miss out on things. Being connected to the world is part of our daily routine. We got used to having access to a lot of information within a couple of seconds. This obviously affects not only our patience but especially our attention span. We simply got used to getting a lot of different impressions on a daily basis. This is no different at the workplace. Therefore, when we constantly work on the same project we tend to drift away with our thoughts or get bored by the same activities. I mean let’s be honest, who doesn’t like variety at work? If we do the same things every day, every week, for months we will eventually get tired of it. And this will lead to more procrastination, because we would rather do something different and new. One way to change your daily routine is to interact with colleagues more often. You might talk about new things, get other ideas for your projects etc. The important thing is to keep your day at work interesting. Otherwise you will seek interest in other activities, such as browsing through the web, which again leads to procrastination.

Another reason why we procrastinate is the date of our deadline. If we have a lot of time until our project is due, we “take it easy” and postpone our tasks as much as possible. A study has shown that people who have 6 months until their deadline will get the project done within those 6 months. Now let’s assume the same project is due in 12 months. In that case, the project probably won’t be ready before the deadline in 12 months. Why is that? This is mainly because we like to work under time pressure. Most of us think that they are more efficient when they work under time pressure. However, the real reason why we work so effectively when we have pressure, is because we don’t get distracted. We know time is running out and we must finish our tasks now. So, we set our priorities straight and forget about our messages and e-mails. We dedicate our full concentration to our project.

Now imagine you have the same deadline for several projects. You probably won’t be able to finish all the projects if you constantly postpone your work and rely on the efficiency boost caused by time pressure. In order to beat procrastination in the first phase of your project, impose yourself deadlines. You will prioritize your work right away and avoid stressful situations the week before the “real” deadline.

We want to help you avoid procrastination and keep track of your projects and the amount of time you invest in your work. TimeTrack is an effective Time Tracker Software for Businesses and Individuals. Stop worrying about time tracking management and try our easy-to-use time tracking software.

You can set up the time tracking system in minutes and keep up with your efficiency. Once you have an overview of how much time you lose to procrastination, you will be able to improve your day at work. Make your day more interesting and beat procrastination once and for all. Learn more about TimeTrackApp.

 

Wie-oft-sollten-Sie-Pausen-machen

Taking breaks is a widespread topic. It is even required by law to ensure that employees actually take a break after they have worked a certain amount of time. However, laws should not be the only reason why we take breaks at work. It has been proven, that breaks have a positive impact on our productivity and creativity.

Nevertheless, which one of us actually takes a 15-minute break after working for 90 minutes? Probably very few people. Many even skip their lunch break and work eight hours straight because they “have so much to do”.

What we often forget is that we become less productive if we work too long at a stretch. This is often because we get tired. We often focus to much on the deadline that is approaching, that we forget to take care of ourselves. We could avoid working a lot of overtime, if we just take more breaks as soon as we feel like our concentration gets worse. Because, once we are well rested we can work more effectively and finish our job faster.

Therefore, you should always find the time for a short break. Of course, there are weeks when you have to do so many things that every minute of work counts for you. This mostly happens when the deadline of a project approaches.

Now, keep in mind that if you don’t take any breaks at all and work 8,9 or even 10 hours at a stretch, you’ll usually achieve less than if you allow yourself a short break in between those hours. You don’t have to take a 15-minute break every hour and a half. Shorter breaks are also completely fine. Since everyone has their own working rhythm, you must develop your own working strategy. Take breaks whenever you feel like your concentration is going down. The important thing is that you take them at some point of the day.

You should find a short moment where you don’t have to think about your work. Take the opportunity to get a coffee or stretch your legs. A short conversation with your colleagues can also distract you from your work. You will see that after this short break you will work much more efficiently. With a clear head you are much more receptive, so that you reach your goals at work faster.

As you can see, breaks are anything but a waste of time. In the end, you will do your job even faster if you take a short break every now and then, than if you work through the whole day. When employees are well rested, they achieve more and work better. Breaks should therefore become an important part of your daily routine at work.

Now, it is our job help you take regular breaks. TimeTrack is an effective time tracking software for companies and freelancers. With our easy-to-use time tracking software you don’t have to worry about your time management anymore. We will not only track your daily working hours, but also the breaks you take. If we work together, we can make you more productive in the workplace and achieve your goals without working overtime together.

Set up a robust time recording system in minutes and save your time for the things that really matter: Learn more about TimeTrack

Wie kann Zeiterfassung die Produktivität verbessern

Kafka once said: “Productivity is being able to do things that you were never able to do before”. In order to become more productive, you must change your current way of doing. We try to improve and optimize our work every day, but most of the time it is just hard to measure. Don’t worry, you don’t have to track every minute of your day and honestly, you shouldn’t. However, tracking your working hours and the time you spend on projects can really help you improve your overall performance.

This is how tracking time can increase your productivity:

Set Goals

Before starting any project, you need a detailed plan. This plan will be your team’s guideline for the upcoming project. If you don’t have a plan at the beginning, you won’t be able to measure your performance, because there will be no data to compare your results to.

The first step is to start with setting a budget and a time period. This way, your team knows how big the project is and how much time they have until the deadline.

Record your time

When we work on a project or a specific task, we generally have an idea how much time it should take us. When we don’t measure time, it doesn’t really matter, if it took longer than expected. Now, when we enter the number of hours spent in a system, we put into perspective how efficient our work was. And this is where our improvement starts. By putting our performance into perspective.

Keep up with progress

In order to work efficiently in a team, everything should be transparent. This is when a time tracking software comes in handy. When everybody tracks their working hours, the team leader can keep a general overview of the progress.

Measure to improve your performance

We often think that we are efficient, but when we look at our time sheets, the projects are taking longer than expected. We don’t always know what the cause of the problem is, because there might be many people from different departments involved.

This is what you can do to have a better overview of the project and simultaneously improve the overall performance: The whole team should keep track of the amount of time it spends on single activities. This way, you will be able to identify problem areas, in order to optimize your work.

Increase your team

Sometimes performance stagnates, because the team is overwhelmed with work. This is not nobody’s fault. Underestimating workload happens quite often. You might want to consider including more employees in a project, if you see that certain tasks can’t be done on time.

Know your clients

A time tracking system can also help you improve your productivity, by letting you know who your most profitable clients are. Keeping track of all projects, clients and working hours make you realize how much extra work you are doing for certain customers. Make sure you consider that extra work in your hourly rate.  

Take Breaks

When a deadline is approaching and we are still facing a lot of work, we tend to neglect breaks, because we believe that “we don’t have time for this”. That is wrong. Taking a break will help you be more efficient afterwards. It is not a waste of time.  

Time tracking helps you overlook how much time you have been working non-stop. Don’t forget to take a break occasionally, to clear your head. Ideally, you should also start tracking your breaks, to make sure you are really taking them.  

TimeTrackApp is an efficient Time Tracker Software for Businesses and Individuals. Never worry about time tracking management again with our free easy-to-use time tracking software. 

Set up the time tracking system in minutes and save time for the things that really matter: Learn more about TimeTrackApp.