{"id":21425,"date":"2022-01-04T14:07:48","date_gmt":"2022-01-04T13:07:48","guid":{"rendered":"https:\/\/www.timetrackapp.com\/?page_id=21425"},"modified":"2024-07-22T11:54:26","modified_gmt":"2024-07-22T09:54:26","slug":"assign-shifts-to-employees","status":"publish","type":"page","link":"https:\/\/www.timetrackapp.com\/en\/info-center\/assign-shifts-to-employees\/","title":{"rendered":"Assign shifts to employees"},"content":{"rendered":"\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-1v69ou-4543f5abbb4dddf16e46ee95f1c620d4\">\n.avia-section.av-1v69ou-4543f5abbb4dddf16e46ee95f1c620d4{\nbackground-repeat:no-repeat;\nbackground-image:url(https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/04\/header-4.png);\nbackground-position:50% 50%;\nbackground-attachment:scroll;\n}\n<\/style>\n<div id='av_section_1'  class='avia-section av-1v69ou-4543f5abbb4dddf16e46ee95f1c620d4 main_color avia-section-no-padding avia-no-border-styling  avia-builder-el-0  el_before_av_section  avia-builder-el-first  avia-bg-style-scroll av-minimum-height av-minimum-height-custom av-height-custom  container_wrap fullsize'  data-section-bg-repeat='no-repeat' data-av_minimum_height_px='500'><div class='container av-section-cont-open' style='height:500px'><main  role=\"main\" itemprop=\"mainContentOfPage\"  class='template-page content  av-content-full alpha units'><div class='post-entry post-entry-type-page post-entry-21425'><div class='entry-content-wrapper clearfix'>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-k6gpvyjr-f9486aa3c1fabed267f0773df6d7b850\">\n#top .av_textblock_section.av-k6gpvyjr-f9486aa3c1fabed267f0773df6d7b850 .avia_textblock{\ncolor:#ffffff;\n}\n<\/style>\n<section  class='av_textblock_section av-k6gpvyjr-f9486aa3c1fabed267f0773df6d7b850 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock av_inherit_color'  itemprop=\"text\" ><h1 class=\"custom_h1\">Assign shifts to employees<\/h1>\n<\/div><\/section>\n\n<\/div><\/div><\/main><!-- close content main element --><\/div><\/div>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-k6gtk28y-8b4163c2a0944ea231484dec6f658ff0\">\n.avia-section.av-k6gtk28y-8b4163c2a0944ea231484dec6f658ff0{\nbackground-color:#fffcfc;\nbackground-image:unset;\n}\n<\/style>\n<div id='macbook-flex-mobile'  class='avia-section av-k6gtk28y-8b4163c2a0944ea231484dec6f658ff0 main_color avia-section-large avia-no-border-styling  avia-builder-el-2  el_after_av_section  el_before_av_section  avia-bg-style-scroll container_wrap fullsize'  ><div class='container av-section-cont-open' ><div class='template-page content  av-content-full alpha units'><div class='post-entry post-entry-type-page post-entry-21425'><div class='entry-content-wrapper clearfix'>\n<div class='flex_column_table av-24ucjy-69b24472c7117e37ff43435e82130bc9 sc-av_two_fifth av-equal-height-column-flextable'>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-24ucjy-69b24472c7117e37ff43435e82130bc9\">\n.flex_column.av-24ucjy-69b24472c7117e37ff43435e82130bc9{\nborder-radius:0px 0px 0px 0px;\npadding:0px 0px 0px 0px;\n}\n<\/style>\n<div  class='flex_column av-24ucjy-69b24472c7117e37ff43435e82130bc9 av_two_fifth  avia-builder-el-3  el_before_av_three_fifth  avia-builder-el-first  first flex_column_table_cell av-equal-height-column av-align-middle av-animated-generic left-to-right av-zero-column-padding  '     ><style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-1iu3cte-ec175c5b9f9b8a2db38d60046fa667a6\">\n.avia-image-container.av-1iu3cte-ec175c5b9f9b8a2db38d60046fa667a6 img.avia_image{\nbox-shadow:none;\n}\n.avia-image-container.av-1iu3cte-ec175c5b9f9b8a2db38d60046fa667a6 .av-image-caption-overlay-center{\ncolor:#ffffff;\n}\n<\/style>\n<div  class='avia-image-container av-1iu3cte-ec175c5b9f9b8a2db38d60046fa667a6 av-styling- av-img-linked avia-align-center  avia-builder-el-4  avia-builder-el-no-sibling '   itemprop=\"image\" itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/ImageObject\" ><div class=\"avia-image-container-inner\"><div class=\"avia-image-overlay-wrap\"><a href=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-assign-employees-to-shift.png\" data-srcset=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-assign-employees-to-shift.png 806w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-assign-employees-to-shift-300x287.png 300w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-assign-employees-to-shift-768x734.png 768w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-assign-employees-to-shift-705x674.png 705w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-assign-employees-to-shift-595xh.png 595w\" data-sizes=\"(max-width: 806px) 100vw, 806px\" class='avia_image '  ><img decoding=\"async\" fetchpriority=\"high\" class='wp-image-21430 avia-img-lazy-loading-not-21430 avia_image ' src=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-assign-employees-to-shift.png\" alt='shift-planning-assign-employees-to-shift' title=''  height=\"770\" width=\"806\"  itemprop=\"thumbnailUrl\" srcset=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-assign-employees-to-shift.png 806w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-assign-employees-to-shift-300x287.png 300w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-assign-employees-to-shift-768x734.png 768w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-assign-employees-to-shift-705x674.png 705w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-assign-employees-to-shift-595xh.png 595w\" sizes=\"(max-width: 806px) 100vw, 806px\" \/><\/a><\/div><\/div><\/div><\/div><div class='av-flex-placeholder'><\/div>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-4sc29q-39efc36308f0323db3e541535d187f17\">\n.flex_column.av-4sc29q-39efc36308f0323db3e541535d187f17{\nborder-radius:0px 0px 0px 0px;\npadding:0px 0px 0px 0px;\n}\n<\/style>\n<div  class='flex_column av-4sc29q-39efc36308f0323db3e541535d187f17 av_three_fifth  avia-builder-el-5  el_after_av_two_fifth  avia-builder-el-last  flex_column_table_cell av-equal-height-column av-align-middle av-zero-column-padding  '     ><section  class='av_textblock_section av-k6gu7ltz-588363cfafdbc7567a53b63bca9ace09 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h2>Assign employees to the shift<\/h2>\n<hr \/>\n<p><span style=\"font-weight: 400;\">Once the shifts are created, you can now easily add your employees.\u00a0 Click on the desired employee and select the shift intended for him. The system will help you find the right shift for him by taking into account his availability, working time model and assigned skills as well as work areas.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The matching shifts of the selected employee will be outlined in <\/span><strong>blue<\/strong><span style=\"font-weight: 400;\">. Once he is assigned to a shift, his name will appear there and the border will turn <\/span><strong>green<\/strong><span style=\"font-weight: 400;\">. If you want to assign him to an unsuitable shift, you will receive a warning. Only when your shifts are completely occupied, i.e. the minimum number of employees is fulfilled, the color of the shift will change from <\/span><strong>red<\/strong> <span style=\"font-weight: 400;\">to <\/span><strong>green<\/strong><span style=\"font-weight: 400;\">. Past shifts will be displayed in <\/span><strong>gray<\/strong><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Repeat the process until all shifts are fully occupied and <\/span><strong>green<\/strong><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<\/div><\/section><\/div><\/div><!--close column table wrapper. Autoclose: 1 -->\n\n<\/div><\/div><\/div><!-- close content main div --><\/div><\/div>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-k6gtk28y-4e19c8dba57f8c7b51915cbe11721811\">\n.avia-section.av-k6gtk28y-4e19c8dba57f8c7b51915cbe11721811{\nbackground-color:#f6f7f9;\nbackground-image:unset;\n}\n<\/style>\n<div id='av_section_3'  class='avia-section av-k6gtk28y-4e19c8dba57f8c7b51915cbe11721811 main_color avia-section-large avia-no-border-styling  avia-builder-el-7  el_after_av_section  el_before_av_section  avia-bg-style-scroll container_wrap fullsize'  ><div class='container av-section-cont-open' ><div class='template-page content  av-content-full alpha units'><div class='post-entry post-entry-type-page post-entry-21425'><div class='entry-content-wrapper clearfix'>\n<div class='flex_column_table av-4sc29q-1976f38534996f6c1a1264bb621e3f57 sc-av_three_fifth av-equal-height-column-flextable'>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-4sc29q-1976f38534996f6c1a1264bb621e3f57\">\n.flex_column.av-4sc29q-1976f38534996f6c1a1264bb621e3f57{\nborder-radius:0px 0px 0px 0px;\npadding:0px 0px 0px 0px;\n}\n<\/style>\n<div  class='flex_column av-4sc29q-1976f38534996f6c1a1264bb621e3f57 av_three_fifth  avia-builder-el-8  el_before_av_two_fifth  avia-builder-el-first  first flex_column_table_cell av-equal-height-column av-align-middle av-zero-column-padding  '     ><section  class='av_textblock_section av-k6gu7ltz-588363cfafdbc7567a53b63bca9ace09 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h2>Employee selection<\/h2>\n<hr \/>\n<p><span style=\"font-weight: 400;\">You can also schedule shifts by clicking directly on the shift you want to schedule and adding it to your employees. On the left you will see which employees are assigned to the shifts, on the right you will see which employees are available and suitable for the shift. Employees without an icon next to their name can be assigned without a problem, as there is no overlap. Additionally, you can see the open and scheduled hours of the employees for the selected period (week\/ next 30 days). Furthermore, under <\/span><strong>Show employees from other work areas<\/strong><span style=\"font-weight: 400;\"> you can see which employees have been assigned to other work areas and also schedule them if necessary.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Click <\/span><strong>Update<\/strong> <span style=\"font-weight: 400;\">to schedule the selected employees for the shift. <\/span><\/p>\n<\/div><\/section><\/div><div class='av-flex-placeholder'><\/div>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-24ucjy-669039843fc86e8eb3192a8dcbe7e01e\">\n.flex_column.av-24ucjy-669039843fc86e8eb3192a8dcbe7e01e{\nborder-radius:0px 0px 0px 0px;\npadding:0px 0px 0px 0px;\n}\n<\/style>\n<div  class='flex_column av-24ucjy-669039843fc86e8eb3192a8dcbe7e01e av_two_fifth  avia-builder-el-10  el_after_av_three_fifth  avia-builder-el-last  flex_column_table_cell av-equal-height-column av-align-middle av-animated-generic right-to-left av-zero-column-padding  '     ><style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-1623uua-d9e8d027d358388eaef8726137cbb09d\">\n.avia-image-container.av-1623uua-d9e8d027d358388eaef8726137cbb09d img.avia_image{\nbox-shadow:none;\n}\n.avia-image-container.av-1623uua-d9e8d027d358388eaef8726137cbb09d .av-image-caption-overlay-center{\ncolor:#ffffff;\n}\n<\/style>\n<div  class='avia-image-container av-1623uua-d9e8d027d358388eaef8726137cbb09d av-styling- av-img-linked avia-align-center  avia-builder-el-11  avia-builder-el-no-sibling '   itemprop=\"image\" itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/ImageObject\" ><div class=\"avia-image-container-inner\"><div class=\"avia-image-overlay-wrap\"><a href=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-employee-selection.png\" data-srcset=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-employee-selection.png 968w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-employee-selection-300x261.png 300w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-employee-selection-768x669.png 768w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-employee-selection-705x614.png 705w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-employee-selection-595xh.png 595w\" data-sizes=\"(max-width: 968px) 100vw, 968px\" class='avia_image '  ><img decoding=\"async\" fetchpriority=\"high\" class='wp-image-21434 avia-img-lazy-loading-not-21434 avia_image ' src=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-employee-selection.png\" alt='shift-planning-employee-selection' title=''  height=\"843\" width=\"968\"  itemprop=\"thumbnailUrl\" srcset=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-employee-selection.png 968w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-employee-selection-300x261.png 300w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-employee-selection-768x669.png 768w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-employee-selection-705x614.png 705w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-employee-selection-595xh.png 595w\" sizes=\"(max-width: 968px) 100vw, 968px\" \/><\/a><\/div><\/div><\/div><\/div><\/div><!--close column table wrapper. Autoclose: 1 -->\n\n<\/div><\/div><\/div><!-- close content main div --><\/div><\/div>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-k6gtk28y-8b4163c2a0944ea231484dec6f658ff0\">\n.avia-section.av-k6gtk28y-8b4163c2a0944ea231484dec6f658ff0{\nbackground-color:#fffcfc;\nbackground-image:unset;\n}\n<\/style>\n<div id='macbook-flex-mobile'  class='avia-section av-k6gtk28y-8b4163c2a0944ea231484dec6f658ff0 main_color avia-section-large avia-no-border-styling  avia-builder-el-12  el_after_av_section  el_before_av_section  avia-bg-style-scroll container_wrap fullsize'  ><div class='container av-section-cont-open' ><div class='template-page content  av-content-full alpha units'><div class='post-entry post-entry-type-page post-entry-21425'><div class='entry-content-wrapper clearfix'>\n<div class='flex_column_table av-24ucjy-69b24472c7117e37ff43435e82130bc9 sc-av_two_fifth av-equal-height-column-flextable'>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-24ucjy-69b24472c7117e37ff43435e82130bc9\">\n.flex_column.av-24ucjy-69b24472c7117e37ff43435e82130bc9{\nborder-radius:0px 0px 0px 0px;\npadding:0px 0px 0px 0px;\n}\n<\/style>\n<div  class='flex_column av-24ucjy-69b24472c7117e37ff43435e82130bc9 av_two_fifth  avia-builder-el-13  el_before_av_three_fifth  avia-builder-el-first  first flex_column_table_cell av-equal-height-column av-align-middle av-animated-generic left-to-right av-zero-column-padding  '     ><style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-j7cxz6-8e168edf62aa842c5e8c59e1cca62696\">\n.avia-image-container.av-j7cxz6-8e168edf62aa842c5e8c59e1cca62696 img.avia_image{\nbox-shadow:none;\n}\n.avia-image-container.av-j7cxz6-8e168edf62aa842c5e8c59e1cca62696 .av-image-caption-overlay-center{\ncolor:#ffffff;\n}\n<\/style>\n<div  class='avia-image-container av-j7cxz6-8e168edf62aa842c5e8c59e1cca62696 av-styling- av-img-linked avia-align-center  avia-builder-el-14  avia-builder-el-no-sibling '   itemprop=\"image\" itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/ImageObject\" ><div class=\"avia-image-container-inner\"><div class=\"avia-image-overlay-wrap\"><a href=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-work-hours.png\" data-srcset=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-work-hours.png 803w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-work-hours-300x249.png 300w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-work-hours-768x637.png 768w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-work-hours-705x585.png 705w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-work-hours-595xh.png 595w\" data-sizes=\"(max-width: 803px) 100vw, 803px\" class='avia_image '  ><img decoding=\"async\" fetchpriority=\"high\" class='wp-image-21437 avia-img-lazy-loading-not-21437 avia_image ' src=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-work-hours.png\" alt='shift-planning-work-hours' title=''  height=\"666\" width=\"803\"  itemprop=\"thumbnailUrl\" srcset=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-work-hours.png 803w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-work-hours-300x249.png 300w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-work-hours-768x637.png 768w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-work-hours-705x585.png 705w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/shift-planning-work-hours-595xh.png 595w\" sizes=\"(max-width: 803px) 100vw, 803px\" \/><\/a><\/div><\/div><\/div><\/div><div class='av-flex-placeholder'><\/div>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-4sc29q-39efc36308f0323db3e541535d187f17\">\n.flex_column.av-4sc29q-39efc36308f0323db3e541535d187f17{\nborder-radius:0px 0px 0px 0px;\npadding:0px 0px 0px 0px;\n}\n<\/style>\n<div  class='flex_column av-4sc29q-39efc36308f0323db3e541535d187f17 av_three_fifth  avia-builder-el-15  el_after_av_two_fifth  avia-builder-el-last  flex_column_table_cell av-equal-height-column av-align-middle av-zero-column-padding  '     ><section  class='av_textblock_section av-k6gu7ltz-588363cfafdbc7567a53b63bca9ace09 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h2>Work hours<\/h2>\n<hr \/>\n<p><span style=\"font-weight: 400;\">As you can see, the system also shows you on the left how many working hours of the employee for the period (week\/next 30 days) are already scheduled and how many are still open. If you exceed the target working hours of your employees, the system will highlight the field in <\/span><strong>red<\/strong> <span style=\"font-weight: 400;\">instead of <\/span><strong>green<\/strong><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you have selected an employee who has days off according to his\/her working time model, the date will be displayed in <\/span><strong>orange<\/strong> <span style=\"font-weight: 400;\">in the upper bar. <\/span><\/p>\n<\/div><\/section><\/div><\/div><!--close column table wrapper. Autoclose: 1 -->\n\n<\/div><\/div><\/div><!-- close content main div --><\/div><\/div>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-k6gtk28y-4e19c8dba57f8c7b51915cbe11721811\">\n.avia-section.av-k6gtk28y-4e19c8dba57f8c7b51915cbe11721811{\nbackground-color:#f6f7f9;\nbackground-image:unset;\n}\n<\/style>\n<div id='av_section_5'  class='avia-section av-k6gtk28y-4e19c8dba57f8c7b51915cbe11721811 main_color avia-section-large avia-no-border-styling  avia-builder-el-17  el_after_av_section  el_before_av_section  avia-bg-style-scroll container_wrap fullsize'  ><div class='container av-section-cont-open' ><div class='template-page content  av-content-full alpha units'><div class='post-entry post-entry-type-page post-entry-21425'><div class='entry-content-wrapper clearfix'>\n<div class='flex_column_table av-4sc29q-1976f38534996f6c1a1264bb621e3f57 sc-av_three_fifth av-equal-height-column-flextable'>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-4sc29q-1976f38534996f6c1a1264bb621e3f57\">\n.flex_column.av-4sc29q-1976f38534996f6c1a1264bb621e3f57{\nborder-radius:0px 0px 0px 0px;\npadding:0px 0px 0px 0px;\n}\n<\/style>\n<div  class='flex_column av-4sc29q-1976f38534996f6c1a1264bb621e3f57 av_three_fifth  avia-builder-el-18  el_before_av_two_fifth  avia-builder-el-first  first flex_column_table_cell av-equal-height-column av-align-middle av-zero-column-padding  '     ><section  class='av_textblock_section av-k6gu7ltz-588363cfafdbc7567a53b63bca9ace09 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h2>Swap requests<\/h2>\n<hr \/>\n<p><span style=\"font-weight: 400;\">Once the shift planner has created the shifts, employees can apply for certain shifts or, if they have already been assigned, they can also <\/span><strong>swap<\/strong> <span style=\"font-weight: 400;\">with other employees.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These swap requests and applications are related to <\/span><strong>user authorization<\/strong><span style=\"font-weight: 400;\">, i.e. only users with the appropriate authorization can use this function. In addition, the progress of the application and the swap is recorded: the planner sees when and which swap takes place. He can also reject or reset this. Should this be the case, the shifts are resetted to the original status.<\/span><\/p>\n<\/div><\/section><\/div><div class='av-flex-placeholder'><\/div>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-24ucjy-669039843fc86e8eb3192a8dcbe7e01e\">\n.flex_column.av-24ucjy-669039843fc86e8eb3192a8dcbe7e01e{\nborder-radius:0px 0px 0px 0px;\npadding:0px 0px 0px 0px;\n}\n<\/style>\n<div  class='flex_column av-24ucjy-669039843fc86e8eb3192a8dcbe7e01e av_two_fifth  avia-builder-el-20  el_after_av_three_fifth  avia-builder-el-last  flex_column_table_cell av-equal-height-column av-align-middle av-animated-generic right-to-left av-zero-column-padding  '     ><style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-1623uua-29e614a6645bb63622721b6894132df2\">\n.avia-image-container.av-1623uua-29e614a6645bb63622721b6894132df2 img.avia_image{\nbox-shadow:none;\n}\n.avia-image-container.av-1623uua-29e614a6645bb63622721b6894132df2 .av-image-caption-overlay-center{\ncolor:#ffffff;\n}\n<\/style>\n<div  class='avia-image-container av-1623uua-29e614a6645bb63622721b6894132df2 av-styling- av-img-linked avia-align-center  avia-builder-el-21  avia-builder-el-no-sibling '   itemprop=\"image\" itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/ImageObject\" ><div class=\"avia-image-container-inner\"><div class=\"avia-image-overlay-wrap\"><a href=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/assign-employees-to-shifts-apply-for-shifts.png\" data-srcset=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/assign-employees-to-shifts-apply-for-shifts.png 770w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/assign-employees-to-shifts-apply-for-shifts-287x300.png 287w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/assign-employees-to-shifts-apply-for-shifts-768x803.png 768w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/assign-employees-to-shifts-apply-for-shifts-674x705.png 674w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/assign-employees-to-shifts-apply-for-shifts-595xh.png 595w\" data-sizes=\"(max-width: 770px) 100vw, 770px\" class='avia_image '  ><img decoding=\"async\" fetchpriority=\"high\" class='wp-image-21607 avia-img-lazy-loading-not-21607 avia_image ' src=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/assign-employees-to-shifts-apply-for-shifts.png\" alt='assign-employees-to-shifts-apply-for-shifts' title=''  height=\"805\" width=\"770\"  itemprop=\"thumbnailUrl\" srcset=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/assign-employees-to-shifts-apply-for-shifts.png 770w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/assign-employees-to-shifts-apply-for-shifts-287x300.png 287w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/assign-employees-to-shifts-apply-for-shifts-768x803.png 768w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/assign-employees-to-shifts-apply-for-shifts-674x705.png 674w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2022\/01\/assign-employees-to-shifts-apply-for-shifts-595xh.png 595w\" sizes=\"(max-width: 770px) 100vw, 770px\" \/><\/a><\/div><\/div><\/div><\/div><\/div><!--close column table wrapper. Autoclose: 1 -->\n\n<\/div><\/div><\/div><!-- close content main div --><\/div><\/div>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-kou4ulk1-a09127146f42d7a16780594aff6158eb\">\n.avia-section.av-kou4ulk1-a09127146f42d7a16780594aff6158eb{\nbackground-color:#fffcfc;\nbackground-image:unset;\n}\n<\/style>\n<div id='av_section_6'  class='avia-section av-kou4ulk1-a09127146f42d7a16780594aff6158eb main_color avia-section-default avia-no-border-styling  avia-builder-el-22  el_after_av_section  avia-builder-el-last  avia-bg-style-scroll container_wrap fullsize'  ><div class='container av-section-cont-open' ><div class='template-page content  av-content-full alpha units'><div class='post-entry post-entry-type-page post-entry-21425'><div class='entry-content-wrapper clearfix'>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-11fgg2j-aee19920629fcc36177972475fd4c3bf\">\n.flex_column.av-11fgg2j-aee19920629fcc36177972475fd4c3bf{\nborder-radius:0px 0px 0px 0px;\npadding:0px 0px 0px 0px;\n}\n<\/style>\n<div  class='flex_column av-11fgg2j-aee19920629fcc36177972475fd4c3bf av_one_fourth  avia-builder-el-23  el_before_av_three_fourth  avia-builder-el-first  first flex_column_div av-zero-column-padding  '     ><style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-kou4lj2l-d0bfaef08a91baf66eb09f56edb35ef3\">\n.avia-image-container.av-kou4lj2l-d0bfaef08a91baf66eb09f56edb35ef3 img.avia_image{\nbox-shadow:none;\n}\n.avia-image-container.av-kou4lj2l-d0bfaef08a91baf66eb09f56edb35ef3 .av-image-caption-overlay-center{\ncolor:#ffffff;\n}\n<\/style>\n<div  class='avia-image-container av-kou4lj2l-d0bfaef08a91baf66eb09f56edb35ef3 av-styling- avia-align-center  avia-builder-el-24  avia-builder-el-no-sibling '   itemprop=\"image\" itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/ImageObject\" ><div class=\"avia-image-container-inner\"><div class=\"avia-image-overlay-wrap\"><img decoding=\"async\" fetchpriority=\"high\" class='wp-image-49518 avia-img-lazy-loading-not-49518 avia_image ' src=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2024\/02\/Polina.png\" alt='' title='Polina'  height=\"638\" width=\"616\"  itemprop=\"thumbnailUrl\" srcset=\"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2024\/02\/Polina.png 616w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2024\/02\/Polina-290x300.png 290w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2024\/02\/Polina-36x36.png 36w, https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2024\/02\/Polina-595xh.png 595w\" sizes=\"(max-width: 616px) 100vw, 616px\" \/><\/div><\/div><\/div><\/div>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-2e5n0b-6997319291afd45d7710274255068c8e\">\n.flex_column.av-2e5n0b-6997319291afd45d7710274255068c8e{\nborder-radius:0px 0px 0px 0px;\npadding:0px 0px 0px 0px;\n}\n<\/style>\n<div  class='flex_column av-2e5n0b-6997319291afd45d7710274255068c8e av_three_fourth  avia-builder-el-25  el_after_av_one_fourth  avia-builder-el-last  flex_column_div av-zero-column-padding  '     ><p>\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-kou4vu7l-b78063b5fe39ef1a027487d4b7453574\">\n#top .hr.av-kou4vu7l-b78063b5fe39ef1a027487d4b7453574{\nmargin-top:15px;\nmargin-bottom:15px;\n}\n.hr.av-kou4vu7l-b78063b5fe39ef1a027487d4b7453574 .hr-inner{\nwidth:50px;\n}\n<\/style>\n<div  class='hr av-kou4vu7l-b78063b5fe39ef1a027487d4b7453574 hr-custom  avia-builder-el-26  el_before_av_textblock  avia-builder-el-first  hr-center hr-icon-no'><span class='hr-inner inner-border-av-border-none'><span class=\"hr-inner-style\"><\/span><\/span><\/div><br \/>\n<section  class='av_textblock_section av-kou4sdkl-98c8b90f2b8cb596f7699f0ec37349b3 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/CreativeWork\" ><div class='avia_textblock'  itemprop=\"text\" ><h3>Do you still have questions?<\/h3>\n<p>We are happy to help you!<\/p>\n<p>Contact Polina from our support team:<\/p>\n<p><a href=\"mailto:support@timetrackenterprise.com\">support@timetrackenterprise.com<\/a><\/p>\n<\/div><\/section><br \/>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-kou4vu7l-350f3327014105e58f4c5b992c3f9a07\">\n#top .hr.av-kou4vu7l-350f3327014105e58f4c5b992c3f9a07{\nmargin-top:10px;\nmargin-bottom:10px;\n}\n.hr.av-kou4vu7l-350f3327014105e58f4c5b992c3f9a07 .hr-inner{\nwidth:50px;\n}\n<\/style>\n<div  class='hr av-kou4vu7l-350f3327014105e58f4c5b992c3f9a07 hr-custom  avia-builder-el-28  el_after_av_textblock  avia-builder-el-last  hr-center hr-icon-no'><span class='hr-inner inner-border-av-border-none'><span class=\"hr-inner-style\"><\/span><\/span><\/div><\/p><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":43,"featured_media":0,"parent":18560,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"categories":[],"tags":[],"class_list":["post-21425","page","type-page","status-publish","hentry","info_center_category-search-info-center-en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Assign shifts to employees - TimeTrack Info Center<\/title>\n<meta name=\"description\" content=\"Assign employees to the shiftOnce the shifts are created, you can now easily add your employees.\" \/>\n<meta name=\"robots\" content=\"noindex, nofollow\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Assign shifts to employees - TimeTrack Info Center\" \/>\n<meta property=\"og:description\" content=\"Assign employees to the shiftOnce the shifts are created, you can now easily add your employees.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.timetrackapp.com\/en\/info-center\/assign-shifts-to-employees\/\" \/>\n<meta property=\"og:site_name\" content=\"Timetrack App - Zeiterfassung f\u00fcr Einzelunternehmer &amp; Teams\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/App.TimeTrack\" \/>\n<meta property=\"article:modified_time\" content=\"2024-07-22T09:54:26+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:site\" content=\"@timetrackapp\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"15 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/info-center\\\/assign-shifts-to-employees\\\/\",\"url\":\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/info-center\\\/assign-shifts-to-employees\\\/\",\"name\":\"Assign shifts to employees - TimeTrack Info Center\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/#website\"},\"datePublished\":\"2022-01-04T13:07:48+00:00\",\"dateModified\":\"2024-07-22T09:54:26+00:00\",\"description\":\"Assign employees to the shiftOnce the shifts are created, you can now easily add your employees.\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/info-center\\\/assign-shifts-to-employees\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/info-center\\\/assign-shifts-to-employees\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/info-center\\\/assign-shifts-to-employees\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Startseite\",\"item\":\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/home-2\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Info Center\",\"item\":\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/info-center\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Assign shifts to employees\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/#website\",\"url\":\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/\",\"name\":\"TimeTrack - Projektzeiterfassung f\u00fcr Unternehmen\",\"description\":\"F\u00fcr mittelst\u00e4ndische und gro\u00dfe Unternehmen mit komplexen Anforderungen\",\"publisher\":{\"@id\":\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/#organization\",\"name\":\"TimeTrack\",\"url\":\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/#\\\/schema\\\/logo\\\/image\\\/\",\"url\":\"https:\\\/\\\/www.timetrackapp.com\\\/wp-content\\\/uploads\\\/2025\\\/08\\\/logo_round.png\",\"contentUrl\":\"https:\\\/\\\/www.timetrackapp.com\\\/wp-content\\\/uploads\\\/2025\\\/08\\\/logo_round.png\",\"width\":512,\"height\":512,\"caption\":\"TimeTrack\"},\"image\":{\"@id\":\"https:\\\/\\\/www.timetrackapp.com\\\/en\\\/#\\\/schema\\\/logo\\\/image\\\/\"},\"sameAs\":[\"https:\\\/\\\/www.facebook.com\\\/App.TimeTrack\",\"https:\\\/\\\/x.com\\\/timetrackapp\"]}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Assign shifts to employees - TimeTrack Info Center","description":"Assign employees to the shiftOnce the shifts are created, you can now easily add your employees.","robots":{"index":"noindex","follow":"nofollow"},"og_locale":"en_US","og_type":"article","og_title":"Assign shifts to employees - TimeTrack Info Center","og_description":"Assign employees to the shiftOnce the shifts are created, you can now easily add your employees.","og_url":"https:\/\/www.timetrackapp.com\/en\/info-center\/assign-shifts-to-employees\/","og_site_name":"Timetrack App - Zeiterfassung f\u00fcr Einzelunternehmer &amp; Teams","article_publisher":"https:\/\/www.facebook.com\/App.TimeTrack","article_modified_time":"2024-07-22T09:54:26+00:00","twitter_card":"summary_large_image","twitter_site":"@timetrackapp","twitter_misc":{"Est. reading time":"15 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/www.timetrackapp.com\/en\/info-center\/assign-shifts-to-employees\/","url":"https:\/\/www.timetrackapp.com\/en\/info-center\/assign-shifts-to-employees\/","name":"Assign shifts to employees - TimeTrack Info Center","isPartOf":{"@id":"https:\/\/www.timetrackapp.com\/en\/#website"},"datePublished":"2022-01-04T13:07:48+00:00","dateModified":"2024-07-22T09:54:26+00:00","description":"Assign employees to the shiftOnce the shifts are created, you can now easily add your employees.","breadcrumb":{"@id":"https:\/\/www.timetrackapp.com\/en\/info-center\/assign-shifts-to-employees\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.timetrackapp.com\/en\/info-center\/assign-shifts-to-employees\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/www.timetrackapp.com\/en\/info-center\/assign-shifts-to-employees\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Startseite","item":"https:\/\/www.timetrackapp.com\/en\/home-2\/"},{"@type":"ListItem","position":2,"name":"Info Center","item":"https:\/\/www.timetrackapp.com\/en\/info-center\/"},{"@type":"ListItem","position":3,"name":"Assign shifts to employees"}]},{"@type":"WebSite","@id":"https:\/\/www.timetrackapp.com\/en\/#website","url":"https:\/\/www.timetrackapp.com\/en\/","name":"TimeTrack - Projektzeiterfassung f\u00fcr Unternehmen","description":"F\u00fcr mittelst\u00e4ndische und gro\u00dfe Unternehmen mit komplexen Anforderungen","publisher":{"@id":"https:\/\/www.timetrackapp.com\/en\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.timetrackapp.com\/en\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/www.timetrackapp.com\/en\/#organization","name":"TimeTrack","url":"https:\/\/www.timetrackapp.com\/en\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/www.timetrackapp.com\/en\/#\/schema\/logo\/image\/","url":"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2025\/08\/logo_round.png","contentUrl":"https:\/\/www.timetrackapp.com\/wp-content\/uploads\/2025\/08\/logo_round.png","width":512,"height":512,"caption":"TimeTrack"},"image":{"@id":"https:\/\/www.timetrackapp.com\/en\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/www.facebook.com\/App.TimeTrack","https:\/\/x.com\/timetrackapp"]}]}},"_links":{"self":[{"href":"https:\/\/www.timetrackapp.com\/en\/wp-json\/wp\/v2\/pages\/21425","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.timetrackapp.com\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.timetrackapp.com\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.timetrackapp.com\/en\/wp-json\/wp\/v2\/users\/43"}],"replies":[{"embeddable":true,"href":"https:\/\/www.timetrackapp.com\/en\/wp-json\/wp\/v2\/comments?post=21425"}],"version-history":[{"count":0,"href":"https:\/\/www.timetrackapp.com\/en\/wp-json\/wp\/v2\/pages\/21425\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/www.timetrackapp.com\/en\/wp-json\/wp\/v2\/pages\/18560"}],"wp:attachment":[{"href":"https:\/\/www.timetrackapp.com\/en\/wp-json\/wp\/v2\/media?parent=21425"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.timetrackapp.com\/en\/wp-json\/wp\/v2\/categories?post=21425"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.timetrackapp.com\/en\/wp-json\/wp\/v2\/tags?post=21425"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}