Easy Attendance Tracking Software for Employees

It Only Takes One Click

Legally Compliant

Time Tracking Via Timer

Leave Management

Timesheets for Employees

Holiday Calendar

Working Time Model for Employees

Working time models store the employment contracts of all employees and create a precise overview of their working hours. TimeTrack is very flexible and allows you to create a new working time model at any time, should employees decide to change their employment contract during the year. The holiday entitlement is always calculated according to the latest working time model. The timeTrack software also allows to generate reports to have a clear overview of employee attendance tracking.

Practical employee reports

Employers can use employee reports to get a clear picture of employees’ target and actual hours, time difference, and time status. In addition, you can track employee leave entitlements, planned and taken leave, and remaining leave. Employee reports are always visible throughout the year and you can select the employees you want.

In the employee report, data in negative areas is displayed in orange and overtime or remaining vacation time is marked in blue. If you’re not interested in important data, you can hide it with just a few clicks.

Track Working Hours in the Attendance Tracking App

Companies are increasingly obliged to record and track the working hours of their employees. With TimeTrack you can easily record your attendances by clocking in and out on your smartphone or laptop when coming and going to work. This feature is perfect for remote workers. This way you keep a perfect overview of your working hours. In the Web App, the integrated time clock in the menu even shows how long you’ve been at work today and how many hours you have left until closing time. Simple and clear – just the way time tracking should be. The attendance data is really easy to follow as well.

Employee Attendance Tracking via Timer

Many companies use Excel spreadsheets to track their working hours. No wonder time tracking is a tedious effort. TimeTrack offers an intelligent time clock that keeps track of the coming and going of all employees with just two clicks per day. Fast, easy and flexible: with the mobile app you can record your working hours even when you are on the go or working remotely. You don’t even have to be online for this. TimeTrack also allows you to record your working hours offline. Simply take out your smartphone, start the timer and the working day can begin.

Easily generate invoices

TimeTrack offers integrations to various accounting programs to make the experience of TimeTrack users unique. All you have to do is link your TimeTrack software to one of the accounting software. After you enter the expense reports into TimeTrack, you can easily create an invoice. So you have the documents related to your accounting and a perfect overview of your expenses.

Easy Attendance tracking for employers

Save your precious time by letting the TimeTrack Software record your employee’s attendance!

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Time Tracking via Terminal

You can also fully automatize your attendance tracking with the TimeTrack Terminal App. Simply download our app on the Android tablet of your choice and mount the device on a wall. Click here to read our step-by-step instructions to configure your tablet. Employees can use NFC/RFID tags (keycard, key fob, NFC sticker), a pin code or password, to stamp in and out directly on the tablet. And the best part is that the terminal is directly connected to our web and mobile app so that you can keep track of your time.

GPS Feature for Accurate Attendance Tracking

Many companies have several locations or send employees on business trips. Other employees have to be constantly on the road for clients and meetings. This should not prevent you from tracking your working hours. That’s why TimeTrack has developed a minute-based time tracking system that allows you to note your location when you record your working hours. This way you keep track of your time and the locations you were at.

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Timesheets for Employees

To get a better overview of your working hours, TimeTrack creates your timesheet. You can view your target and actual working hours for the current month. At the same time you can see whether breaks have been kept correctly and how much overtime has been worked. TimeTrack also takes all absences into account. No matter if sick leave or time compensation – you can see in the monthly overview when you were not at work. Our timesheets guarantee the ideal overview.

Integrated Break Regulations

Regular breaks are important. That’s why we attach as much importance to them as to recording your working hours and absences. We have created break regulations to motivate your team to take regular breaks. Just add the break regulation to the working time model of your employee. We will notify you if someone does not take their breaks properly. This way, you can ensure that employees are rested and thus increase not only the well-being but also the efficiency of your team.

Digitalized time tracking saves your time!

Do not waste any more of your precious time trying to keep track of your employee’s attendances! The digital TimeTrack software will take care of it for you!

Leave Management with Approval Process

Teams must be able to keep up with the absences of their employees in order to plan their resources properly. That’s why TimeTrack has created an approval process so that employees can easily request their holidays as well as other absences in the system. Requests are automatically sent to the responsible user to be confirmed or approved. As soon as the leave is approved, the absence is visible to all employees in the leave or absence calendar.

Easy Data Export

Export your data as PDF file or as CSV/Excel. Employees can save their timesheets on their desktop and you can include our reports in presentations at meetings with clients. The exported data can also be easily used as CSV for further processing in a third party system such as accounting or payroll.

Attendance Tracking Reports and Analysis

Easy Leave Management

TimeTrack calculates your holiday entitlement per holiday and calendar year. The holiday year starts on the day the employee joined the company, whereas the calendar year starts at the beginning of the year. The time off entitlement is calculated on a pro rata basis. This means that every user can see how many days of leave have been used up to now and how many are still open.

If an employee has not used up all the holiday days, he or she can carry them over to the next year. Authorized users can manually enter holiday carryovers into the system, make corrections and even enter additional vacation days if, for example, they get an additional vacation day as a bonus.

Team Holiday Calendar

Every company needs a holiday calendar to get an overview of the presence of all employees. There is nothing worse than to find out that someone is on vacation, whom you urgently need for a project. You can easily prevent this by having a central calendar that shows you all absences at once. So teams can plan and schedule their activities and tasks early. A simple calendar can save projects.

Do you have any questions?

Our support team is there for you if you have any questions regarding our attendance tracking software!

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Attendance Tracking with User Rights

User rights can be assigned to each employee. These are defined directly in the user profile. This allows you to decide which users can approve or edit the absences of other employees. This function is especially suitable for team leaders. This way not only the admin, but also the team leader can approve absences or vacation requests. Furthermore, there are user rights for the editing of data, working hours or breaks, as well as for holiday carryovers and many other functions.

Holiday Plans for All States

Public holidays are taken into account when calculating vacation days and working hours. Therefore, to calculate working hours appropriately, you must select the public holiday schedule of your state and add it to the user profile. Furthermore, you can add new public holidays, such as a company day, at any time. As soon as a public holiday is entered, it is noted in the calendar of each employee..

Define Absence Categories

Typical absences are vacation, sick leave, maternity leave or time compensation. You can enter additional absence types at any time. We give you the option to count each absence as a regular day of leave or as a reduction in hours. Once new absence types have been saved, any user can access them when requesting time off or announcing other absences.

With TimeTrack you have a better overview of your attendances. You can record your working hours on your PC or directly on your smartphone. As soon as you have entered your working hours, your timesheet will be updated automatically. This way you can see continuously how much you have worked in the current month. At the same time you keep an overview of your overtime.

Furthermore, the integrated holiday and absence calendar helps you to track the absences of colleagues. This will help you plan your resources and organize activities more efficiently.

Find out more about TimeTrack’s advantages

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Detailed timesheets and overviews

Practical and functional working time stamp clock

Approve absences with just a few clicks

Online on cell phone, iPad, terminal or web app

Self-explanatory menu navigation

Intuitive and simple operation

Project Time Tracking

Invoice project effort
Plan and track projects
Record expenses and costs
Target-actual comparison

Time Sheet

Lock timesheet
Define break regulations
Specify working time models
Web, Mobile and TerminalApp

Absence Management

Define vacation entitlement
Approve absences
Practical holiday schedules
Define absences

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FAQ

How do I set that my breaks are automatically deducted?

Contact the admin as he has the authorization to activate this function. The admin needs to go to the settings of break regulations. Once he has activated the automated break deduction option, the admin needs to add that break regulation to the user’s working time model.

Can I allocate my working hours to different tasks?

Yes. However, we would like to point out that in the section attendance tracking, only the legal working hours of employees are recorded. If you want to track the time you spend on tasks, projects and clients you need to switch to the project time tracking section.

Where can I see overtime and surcharges?

You can see both in your timesheet. If you do not see any bonuses, check whether they have been added to your timesheet. The best thing to do is to contact the admin. The admin can add surcharges to your user profile. Most companies choose between 25%, 50%, 75% and 100%.

Can I limit my daily working hours?

The employer or admin determines the working hours regulation at the same time as the break regulation in the settings. You can then assign this regulation to each user so that no one exceeds the work limit.

Where can I see if employees take their breaks?

In the timesheets, just below their working hours. If someone has not kept their break, you will see a ” warning ” symbol next to their working hours.

Can I see my absences?

Yes. Actually, you can define several absence types to differentiate whether an employee is on vacation, sick leave or time compensation. Then, as soon as someone enters an absence in the system, the administrator receives a notification that the leave must be approved. As soon as it is accepted, the absence is automatically noted in the vacation or absence calendar so that everyone has access to the information.

Which absences types can I use?

The most common ones are vacation, sick leave, time off and maternity leave. However, you can add others manually if necessary.

Why is my remaining holiday from the previous year not automatically carried over into the next year?

The reason for this is that holiday carryovers must be entered manually. You can only do this if you have the user authorization to do so. If this is not the case, it is best to contact the admin. He will be able to change this for you.

What is the difference between the holiday and absence calendar?

The main difference is that a user can only see the holidays of his colleagues in the holiday calendar. In the absence calendar, you can also see when someone is on sick leave or on time compensation.

Easy Attendance Tracking Software for Employees

It Only Takes One Click

Working Time Model for Employees

Practical employee reports

Track Working Hours in the Attendance Tracking App

Employee Attendance Tracking via Timer

Easily generate invoices

Easy Attendance tracking for employers

Time Tracking via Terminal

GPS Feature for Accurate Attendance Tracking

Timesheets for Employees

Integrated Break Regulations

Digitalized time tracking saves your time!

Leave Management with Approval Process

Easy Data Export

Easy Leave Management

Team Holiday Calendar

Do you have any questions?

Attendance Tracking with User Rights

Holiday Plans for All States

Define Absence Categories

Find out more about TimeTrack’s advantages

Detailed timesheets and overviews

Practical and functional working time stamp clock

Approve absences with just a few clicks

Online on cell phone, iPad, terminal or web app

Self-explanatory menu navigation

Intuitive and simple operation

Project Time Tracking

Time Sheet

Absence Management

Did you know?

We post time management tips each week

FAQ

Time Tracking

Planning

Info Corner

Company

Solutions