Define internal business processes
Define internal business processes
Define your internal business processes and enter them in the workflows system.
Conditions are digitized and automated
You set the rules that are automated. You don’t have to track the rules manually.
Receive notifications when conditions occur
As soon as your set conditions occur, you will receive notifications.
Create reports and present them as documents
You can receive reports that you can download and share as documents.
The term workflow (business process) can be used to describe the internal business processes of a company. These business processes primarily include work processes between employees and management.
Digitized workflows make it easy to keep a good overview of business processes, for team members as well as managers. With TimeTrack’s workflow management system, managers can easily assign specific conditions to their employees and keep track of activities.
If special cases occur that are already specified in the system, the information is immediately sent to the team’s admin. Accordingly, the workflow manager knows about the actions of employees and can forward them with documents.
A workflow management system consists of work scheduling and execution. The workflow manager sets certain conditions that will perform automatic actions as soon as the action is triggered. Thus, the conditions are set and the flow of work does not need to be interrupted.
The task of the workflow management system is to digitize and automate the company’s business processes, while still maintaining their transparency.
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Everyone knows how time-consuming it is to assign peculiar roles, areas and/or conditions to employees individually. It is TimeTrack’s mission to help companies reduce the time spent on time tracking, project management and workforce planning by digitizing the whole process.
The functionality of the workflow is very versatile. You can use hundreds of different rules, and manage them.
For example, you can automatically set that all employees have to be clocked out at 7 pm.
After a condition is deployed, all employees involved in that condition are automatically notified. The manager doesn’t have to look at each individual case and notify employees in special cases. TimeTrack Workflows does that for them.
Thus, managers save their valuable time and can invest it in other workflows. Moreover, the set rule can be repeated depending on the case. So, in the base, a condition needs to be set only once, and after that it can be repeated or stopped as you like.
For example, you can set a condition that automatically accepts special leave.
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Each time one of your conditions is triggered, you will be notified. For example, if you have a rule that shows that your employees have clocked in, you will receive a notification every time they clock in.
You can also set your employees to be notified in certain cases.
With Workflow Notification, you know what’s happening in your internal business processes – in seconds!
You can set a conditions that will make you receive periodic reports showing which conditions were triggered in a certain period of time.
With this automation, you’ll have a perfect overview of what happened in the desired period, such as the last month.
For example, you can set a workflows rule that sends them documents at the end of the month showing employees who have more than 10 minus hours. You can download these reports in PDF format and share them with other authorities.
What is the biggest advantage of the TimeTrack workflow management software?
After you set up your internal business processes, you won’t have to track them manually and can invest that time in other workflows. Workflows will automate these business processes and notify you if your conditions occur.
Which business processes can I automate with TimeTrack Workflows?
You can automate almost all internal business processes with workflows. For example, you can automatically clock your employees in and out at certain times, approve their vacation days, be notified about their overtime or minus hours, and much more.
How do I set up the conditions in the software?
We offer our customers a professional set-up, which is carried out by either our IT or Sales team.
What license do I need to use TimeTrack Workflows?
The Premium and Gold licenses offer the Workflows feature.
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