Project-based Time Tracking
Detailed Project Planning
Track Project Progress
Concise Project Reports
In order to start tracking projects, you must first book your activities to customers, projects or tasks. For this you can easily use the project timer. Start it with one click in the Web App or directly on your smartphone. This way you can easily track your project hours even when you are on the go. In addition, the projects and tasks you worked on last are always suggested by the timer. This allows you to pick up right where you last left off.
Every successful project needs a project plan. This is the basis for project implementation and the subsequent project monitoring. Depending on the project, you can create a general or detailed project plan. For a general project plan, you specify the duration and budget of the project. The situation is different with a detailed project plan: here, in addition to the budget and duration, you also plan tasks and project expenditures or costs.
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Has too little or too much money and/or time been spent on the project? Once the project plan is set, TimeTrack activates the project tracking and computes your project progress based on the tracked project hours. To see the progress of individual activities or tasks, simply click on the project. Do the same to see single time entries. TimeTrack uses the so-called top-down method to guarantee a maximum overview.
With the help of the target/actual comparisons you can discover which projects are efficient and which are inefficient. In addition, you continuously track the project profit, so that you can keep an eye on whether the project is working efficiently and whether the budget is being exceeded.
To make sure that the project implementation is successful, you should regularly evaluate the project. Thus, you should present your project activities in reports in a clear and concise manner. To make the reporting system as flexible as possible, there are many different filter and search options. You can create reports for customers, activities, project expenditures and employees. Simply select a filter and a time interval and voilà! The report is ready. To fine-tune your reports, there is also a full text search.
You can also easily export reports as PDF or save them in Excel.
Not only do we help with project planning and management, we also offer clear evaluations and reports to provide an overview of resources, ensure maximum transparency and increase your productivity.
More about Project Evaluation
To ensure that the overview is not lost, you can assign several employees to each project. This makes sure that only those colleagues who are actively involved in the project get access to project and customer data. On the one hand, you protect sensitive customer data, and on the other hand, you can use project visibility to adjust the user profile of all employees so that users only see the information they need, thus making everything clearer in their daily work.
You can also assign employees other user rights that are independent of the project. This allows users to work more independently and to operate the system with even more ease. TimeTrack provides over 50 user rights that can be assigned to users. These authorizations can be either for single functions such as automatic break deduction, manual tracking of breaks, authorization to create a new project or for roles that come with a certain status, such as admin, team leader or external employee.
Start the project implementation with a solid plan and your success will come naturally.
Project Time Tracking
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Does every user have access to every project?
He can, but he doesn’t have to. The admin can configure the access rights of individual users. This regulates which employees can view and edit certain projects.
How can I see if I went over my budget?
Don’t worry, we’ll keep you posted. You can always take a look at the green – red bar in the menu section “Project Performance”. It will always tell you if your project is running according to plan. TimeTrack shows you exactly how much time and money has already been invested in the project.
I created a new project but can’t plan it. Why?
When you create a new project, you must first save it before you can activate the project planning and project tracking. Once you have done that, you can easily go back into the project and start planning!
Can I also plan single tasks when I plan my project?
Yes you can! We give you the possibility to plan every single task in your project. This allows you to track the progress of your project and see exactly which tasks are going well and where there is room for improvement.
Can I also include expected expenses in my project plan?
Yes you can! You can easily do this in the detailed project planning, where you have also planned your tasks.
Can I change my project plan while the project is running?
Yes, you can always return to your project plan and edit its contents. Since estimating the time and effort required to plan a project can be very difficult, especially at the beginning, you can adjust your plan as the project progresses.
Is there an option to define activities so that employees do not use their own names?
In order to keep your project reports clear and to prevent employees from using different names for the same activity, you can set up the project planning so that users can only choose from predefined activities in time recording. This means that no new activities can be added that are not defined in the project plan.
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