In order for TimeTrack to know how many hours you have to work, a working hours model must be stored for each user. How to create the working time model of your employees can be found in our guide – Start with TimeTrack in 7 Steps.
Depending on how many hours you have to work per day, the system recognizes your target working hours for the respective day. When you track your time with the time clock or project timer, TimeTrack calculates your actual working hours and compares them with the planned target hours.
This forms your hour account, which you can view monthly in your timesheet. In addition, you can track how many hours you have worked each day, and whether the break was taken or not, as well as the hourly difference to your planned hours. Additionally, the respective absences from the month are listed.
If you need an annual overview, you can easily display this under Attendance > Hours Reports. All your respective absences for the year are also totaled and displayed here.
Your target and actual hours are added up separately and the difference is displayed over the year.
There is the possibility to correct the hours, if for example certain overtime is paid out or regulated in the contract. Simply click on the blue button “New Overtime Carryover” and edit the number of hours. To keep the correction transparent, the correction history is displayed and you can capture the reason for the correction in the notes.
If you want to have an overview of the working hours of all your employees, you can display the sum of their attendances under Reporting > Hours Report. Here you have the possibility to select the period as well as the display format (month, week, week day, month day) and to select which employees or which department should appear.
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