QuickBooks is a globally leading accounting software that helps small and medium-sized businesses manage their finances, create invoices, and track expenses. The cloud-based solution provides full visibility into cash flow while automating key accounting processes. TimeTrack integrates seamlessly with QuickBooks, enabling direct synchronisation of customer data and the export of project time entries. These time records are immediately available in QuickBooks as billable line items for invoicing.
TimeTrack helps companies significantly reduce the time-consuming process of payroll preparation while offering a wide range of additional benefits. In addition to automated tracking of working hours and project time, our software provides comprehensive absence management. Employees can easily plan and record vacation, sick leave, and other absences via the web app, mobile app, or terminal app. All data is automatically synchronised with the cloud, ensuring real-time availability across all systems.
In addition, TimeTrack supports you in managing allowances and other payroll-relevant factors. By integrating individual working time models, not only regular hours and overtime are recorded, but also specific allowances are automatically taken into account. With TimeTrack, you don’t just get a payroll support solution, you gain a comprehensive tool designed to increase efficiency and productivity across your organisation.
Avoid duplicate data maintenance. Import your contacts directly from QuickBooks into TimeTrack or send newly created customers to your accounting system with a single click.
Create invoices faster. Mark recorded time entries in TimeTrack as billed and transfer them directly to QuickBooks. They are automatically converted into invoice line items and can be sent to customers immediately.
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The integration of TimeTrack and QuickBooks:
– simplifies project time tracking and invoicing
-minimises transfer errors and manual administrative effort
With TimeTrack, you can offer your employees a practical and easy-to-use solution for mobile time tracking. Recorded project times can be exported to QuickBooks with just a few clicks, where they are immediately available as invoice line items to be billed to your customers.
1. Make sure you have an active QuickBooks Online account. Log in to TimeTrack and navigate to Settings > Integrations.
2. Select QuickBooks from the list and click Connect. You will be redirected to QuickBooks—confirm access there to link the two systems.
3. In the settings, enable customer import. Choose whether TimeTrack should automatically create projects for imported customers. This saves you from manually creating projects in TimeTrack.
4. Under Export Settings, define how your data should appear on the QuickBooks invoice. Since TimeTrack transfers data as invoice line items, you have full control over the layout.
5. Specify which information should be displayed in the Name field (e.g. project name or date).
6. Determine which details should be included in the Description / Notes field of the invoice. We recommend selecting the activity and time entry notes so your customer can clearly see what work was performed.
7. Record your project time as usual. When you are ready to bill, create an invoice or a project completion for the customer in TimeTrack.
8. Click “Export to QuickBooks”. TimeTrack automatically transfers all selected line items to your accounting system.
9. Open QuickBooks. The exported time entries will appear as completed invoice line items, ready to be sent to your customer.
Get in touch with our team today to learn more.
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