How to Keep Track of Clients with a Client Tracker


Keeping tabs on your clients is not always easy. Working with clients can be challenging, especially if they’re from a different city or country. In this article, we will go over some tips on how to keep track of your clients in a professional and organized way using a client tracker. If you’re working as a freelancer or running an agency, it can get tricky to manage the workflow.

If you don’t have a system in place to keep track of your files and documents, it can become even harder to keep things tidy and organized. Working with clients involves trust and collaboration; that’s why having the right tools at hand is so essential. If you want to work efficiently with your future clients – no matter where they are based – read ahead to find out more about client trackers.


Track your work

What is A Client Tracker?

A client track portal is a digital platform that allows you to organize your projects and manage your workflow. It’s a tool that keeps tabs on who’s working on what, what they’re doing, and when they need help. Plus, it will help you keep track of your team member’s progress, as well as their hours. You can find different kinds of client trackers that fit your business model.

You can use it to organize your workflow, make notes, and create timesheets. Client trackers are extremely helpful for freelancers and agencies because they can be used to keep track of multiple clients and projects.

This reduces the risk of forgetting important tasks and deadlines while providing a clear overview of the progress and the status of your work. There are several types of client trackers on the market. You can choose between web-based solutions available on any device or desktop software for relevant data.

You may design and build your own workspaces and sites on the TimeTrack web duty roster. The colored markers for every place and workstation ensure a clear overview. To help you know where to allocate each employee, each one has been given a specific work area. You may plan more precisely by dividing each work area into numerous sub-areas. Of course, there are several work areas and places where workers can be split equally.


TimeTrack – Duty roster




Who Needs a Client Tracker?


Who is a client tracker for?

Freelancers and agencies who value organization and want to keep their workflow in check. Imagine having a system in place where you can easily keep track of your team members’ progress. All of your files can be stored in one place, making it easy to find what you need. You can also add notes and comments to documents, making collaboration even more effective. You can also integrate your client tracker with your project management software.

Why is a Client Tracker Important?

A client tracker will help you keep track of your projects and your customers’ needs. It will also help you keep your documents organized and easy to find. A client tracker is a tool that will help you run your business more efficiently. You can create different projects, add due dates and attach files.

This can make it easier for you to communicate with your clients and assign tasks to your team members. A client tracker will also help you stay organized and keep track of your to-do list – especially if you have a lot going on. Having everything in one place will make it easy to stay on top of your work. Keeping notes on your clients – especially if you work with global clients – can be helpful in understanding their needs and preferences.

In addition to that, a client tracker will help you stay organized. It will allow you to centralize all your information, tasks, and deliverables. This will reduce the risk of forgetting something important.

How to Use a Client Tracker?

First of all, you will need a client tracker. There are tons of different client trackers you can choose from. You can select one that’s right for your business and that works best with your team members. You can create projects in your client tracker, assign tasks, add due dates, and attach documents, files, and screenshots.

It’s easy to communicate with your team members and clients. Simply send them an invite and they will be able to join your project. You can also share your progress with your clients and keep them up to date with what’s going on. This will help them feel more confident in your work and can reduce the number of questions they have.


Using a client tracker

How to Keep Track of Clients’ Information?

You can keep track of your clients’ information in your client tracker. You can add their names, company, email addresses, phone numbers, and contact preferences. This will make it easy for you to communicate with them.

This can be helpful if you work with global clients since it can be difficult to understand their needs and preferences if you don’t speak the same language. Keep track of their deadlines and when they expect to receive the work you’re doing for them. This can help you stay on track and understand how much time you have left to finish a certain project.

Best Way to Keep Track of Clients

  • Keep track of your clients’ progress by adding tasks to your projects on your client tracker. Write down what you need to do, when you expect to have it done, and who it’s for.
  • Monitor your hours, especially if you work as a freelancer and charge by the hour. This can help you stay organized, and it will be easier for you to invoice your clients at the end of the month.
  • Keep track of your important dates and deadlines. This can help you stay on top of your work, especially if you work for several different clients at the same time.
  • You can also keep track of your business expenses. This will be easier to do if you use an online client tracker.

There are many things you can do to keep track of your clients and get customer data. You can add them to your client portal, add a tag to their name, or add them to your team.

Another way to keep track of your clients is by using a CRM template (customer relationship management) tool. This can be useful if you work in a team and are managing multiple clients. A CRM tool will allow you to keep track of your sales and leads. It will also help you keep track of your customer information.


Working together

Final Words

Now that you know what a client tracker is and how it can help you, it’s time to start using one. You can choose one that’s right for your business and allows you to track your projects, assign tasks, add due dates, and attach documents, files, and screenshots.

Meanwhile, if you feel overwhelmed by the meetings and appointments, then you should take the help of an online tool. A crowded schedule rapidly becomes confusing. That is why TimeTrack’s appointment planner’s filter choices are so useful. To see all the associated appointments and get a complete picture, narrow your search to a certain client or project. TimeTrack intelligently handles absenteeism due to trips, holidays, and other events, so you don’t have to worry about them.