Why Projects Require a Highlight Report


When it comes to planning for your business, you can often spend hours poring over data, research and endless bits of information without a clear goal in mind. The trick is to use information in a meaningful way that can provide insight for future work and projects. A report that effectively highlights the most critical findings from your research is called a highlight report and it’s a super handy tool that will streamline work processes.

We have you covered with everything from defining your project board and objectives to selecting the correct data to craft a compelling narrative. A well-defined highlight report will enhance your planning strategies and promote clear objectives and goal-setting within the team.




What is a highlight report?

A highlight report summarises the most important outcomes from research or analysis. It’s designed to provide team managers with a quick and easy way to understand key insights without diving into the details.

A highlight report should be clear, compelling and concise with only the most essential information.

A few key elements should be included in any highlight report. First, you should clearly define the objectives of the project or analysis.

  • What are you trying to achieve?
  • What questions are you trying to answer?

This will help provide context for the rest of the report and ensure meaningful findings.

Next, you should provide a clear overview of the collected and analysed data. This could include information on the sample size, methodology, and any limitations or biases that should be considered when interpreting the results.

Finally, you should present the key findings from each stage of the project or analysis in an understandable and compelling way. This could involve visuals such as charts or graphs to help illustrate the data or simply presenting the findings in a narrative format.

Detailed HR reporting is a powerful resource that provides HR managers with comprehensive information about their organisation’s HR data. This information is highly valuable since it includes critical details such as targeted hours, actual hours, hours difference and correction, hours total, vacation entitlement and carryover, requested, planned, and taken vacation, and remaining vacation.

HR professionals can utilise these reports to monitor and analyze employee attendance and time management, helping them make informed decisions about scheduling, overtime, and staffing needs. Additionally, HR reporting can provide insights into employee leave patterns and trends, allowing managers to plan for and manage vacation schedules more efficiently.


HR Reporting – TimeTrack

What should your highlight report include?

When creating a highlight report, focus on the most critical information and present it in a way that is clear and easy to understand. This could involve summarising key findings and highlighting trends, patterns, risks, and project progress, as well as providing insights and recommendations based on the results of larger projects.

One of the essential elements of any highlight report is the visualisations used to present the data, identify potential issues and solve common problems. Charts, graphs, and other visual aids in highlight reports can help to make the information more accessible and engaging for key stakeholders. They can also help to illustrate complex concepts clearly and concisely.

Another important consideration is the audience for whom it will be produced and presented. Different stakeholders may have other priorities or areas of interest, so a good idea is to tailor the report to their needs and ensure that the information is relevant and meaningful.

How can a highlight report benefit teamwork?

Creating a highlight report can be a valuable tool for teamwork, as it allows team members to collaborate and share insights on the project plan more productively. By presenting the critical discoveries from a project or analysis in a clear and concise format, team and board members can quickly grasp the implications of the findings and work together to identify areas for further exploration or improvement.

In addition, a highlight report can keep team members focused on the most critical information and ensure that everyone is on the same page regarding the status of the project objectives and priorities.

This is particularly beneficial when working on complex or long-term projects, where losing sight of the big picture can be easy.

A highlight report helps to build trust and credibility among team members and stakeholders, providing an objective and transparent summary of the project findings and progress. This is particularly important in situations with conflicting opinions or priorities, as the highlight report can help facilitate constructive dialogue and collaboration.

When using TimeTrack you can effectively communicate and delegate tasks to employees with the help of the Duty Roster. The duty schedule gives you the freedom to repeat shifts whenever you choose. Work schedules may be repeated on a daily, weekly, monthly, or annual basis. Also, you can provide an end date to tell it when to stop repeating. When you choose “Save,” the system will routinely generate next shifts.


TimeTrack Duty Roster

Creating a concise project highlight report

Now that we’ve covered some of the critical elements of a highlight report let’s look at the step-by-step process for creating one.

  1. Define your objectives

    The first step in creating a highlight report is clearly defining your project’s goals or analysis. What questions are you trying to answer? What are your key priorities? This will help ensure the report is focused and relevant to your stakeholders.

  2. Collect and analyse your data

    Once you’ve defined your objectives, it’s time to collect and analyse it. This could involve conducting surveys, analysing existing data sources, or performing other types of research. Document your methodology and any limitations or biases when interpreting the results.

  3. Identify your key findings

    With your data in hand, it’s time to identify the key findings from your project or analysis. This could involve looking for significant trends or patterns in the data, scouting areas where performance falls short of expectations, or searching for opportunities for improvement.

  4. Choose your visuals

    Once you’ve placed your findings, it’s time to choose the best visualisations to present the data. Be creative: include using charts, graphs, or other visual aids to help illustrate your points and make the information more accessible to your stakeholders.

  5. Craft your narrative

    With your data and visualisations in place, the next step is crafting an interesting and dynamic narrative that ties everything together. This may entail a background for the findings, accentuating the most significant takeaways. Also, suggest actionable steps or future directions based on the outcomes.

  6. Review and refine

    Ultimately, before sharing your highlight report with stakeholders, it’s important to review and perfect it. This may require gathering input from colleagues or subject matter experts, revising data visualisations or the report’s storyline, or making other modifications to optimise its impact.


A highlight report is a powerful way to communicate main takeaways from previous projects, tasks and research to team members.

Follow the steps outlined in this guide to create a concise and compelling report that effectively highlights these insights.