Want to take control of your life? Invest in your time management skills. Many people spend their lives learning this valuable skill. People who know how to manage their time often become high-end achievers. We often waste our time planning petty tasks. Try the rapid planning method (RPM) to ramp up your productivity and progress.

The RPM makes time management and the successful execution of tasks relatively simple. Rather than focusing on the activities themselves, this technique revolves around the idea of ​​focusing on the outcomes or results. If your goal is clear, you can align the surrounding activities. Otherwise, you will take blind shots and work on your process, affecting goals and deadlines.

Who created the rapid planning method?


The motivational speaker, author and business coach Tony Robbins is credited with designing the RPM. He mastered time management techniques in his own life by personally applying this method. The magnitude and nature of the task don’t matter when using the RPM method. It could be anything. For instance, if you want to close a deal, get good grades or juggle your work-life balance, RPM could be the tool you need.

Why is the rapid planning method right for you?


Effectively managing time is a common question. Hundreds of techniques claim to help you manage time better and more efficiently. What works for one person may not work for you, and you must find a method that suits your needs. Other standard techniques include the Eisenhower Matrix, Pareto Analysis, Pomodoro Technique, Pickle Jar Theory, etc.

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Tips for RPM

The RPM is different and flexible. Also, you can take bits and pieces of these strategies to create a master guide for making busy work meaningful. The concept of the RPM is easy to grasp. It is all about focusing on the things that are important to you.

A deeper dive into the rapid planning method


To understand the complete process, we need to break it down. These little steps can serve as a guide to steer your life on a path toward success and the desired outcome. There are innovative ways to implement RPM in your life. Remember, though, that being persistent and consistent is key. Also, once you have defined everything, you need to make sure that you replicate it with your daily tasks.

Rapid planning allows you to fix your routine from your busy work schedule, but you can extend its application to your teams and departments. Fortunately, TimeTrack offers the same value. It is an efficient tool that streamlines and sustains your success. Every team works toward a common goal. The task of each employee is different from each other. Standardizing the policies can help in this regard.

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TimeTrack – Project Management

R – result-oriented actions

It would help if you opted to plan for a winning strategy to get to that “winner” mindset. A winning strategy starts with clarity. Sometimes, when the boss assigns a task, they mention the outcome too. In that case, you design your action plan to the communicated result. In this way, you achieve more in a limited time frame.

When Tony Robbins developed RPM, he referred to it as a results planning system. It is essential to ask questions beforehand. In the results-oriented scenario, the question will be:

“What would be the result/outcome/end goal?”

The thought behind an action matters. Remember, the destination always stays the same. It won’t matter which route you take to the destination. This analogy is parallel to the RPM. The action can be numerous, but one defined and the desired result will always be.

Have you thought about what makes a great leader? Or how many great entrepreneurs focus on results? Leaders value a person who knows what the person has to do.

P – purpose-driven

What is an action without a purpose? The lack of productivity can be due to multiple reasons. The prime reason is not thinking about purpose. There should be a proper thought process and reasoning behind every action.

Once you have defined your result, it’s crucial to define a purpose. Otherwise, the act will remain hollow. To attain desired results, you need a goal driven by passion. To establish a goal, start with the question:

“Why am I doing this? Why is it significant to me? Or Why do it at all?”

The inception of purpose read in the word “why.” Daily affirmations play a vital role in sticking to your purpose. You will be reminded why you are doing it in the first place. So, you will be ready for the next step of a massive action plan.

M – massive action plan

The rapid planning method incorporates outcome and purpose to your life. If you are passionate about something, you must continue through actions. The massive action plan is the fuel to your journey.

Outcomes and purpose serve your path further. They become stepping stones for the last step, which is to create action. Plans are nothing without action and desired results. Since it is clear what you should expect and why you are doing it. Now, it is time for the question of the hour:

What will you do about it? What will be the scope of the process? So, you require a massive action plan. It should be a bulletproof process of reaching your goals.

Rapid planning method: to do lists


There are practical and guaranteed ways to successfully execute the RPM method. In Tony Robbins’ workbook, he pinpoints some of the action items for RPM.

Capturing

It includes a complete picture and an extensive list of the tasks you need to complete to achieve your goals and raise productivity.

Chunking

Don’t overwhelm yourself with work pressure. Try focusing and thinking on essential tasks and breaking them down. To put the rapid planning method into practice, we have jotted down some action items to help you through the process. RPM needs to be defined for the first time. It is like a new habit, but then it becomes a routine.

Visualization – outcome and purpose

Before starting any project, business, small task, or house chore, remember to consider the bigger idea, result, purpose and action. Here are some ways to manage this efficiently:

  • Make a table on an Excel sheet or Word of results, purpose and action.
  • Grab something to write and fill the columns in a diary.

You can opt for anything that you find comfortable. Visualize your progress to keep the motivation alive.

Plan and schedule – action

Everyone has a to-do list. A massive action plan and raising productivity are always better for a result-oriented start. When you incorporate the rapid planning method, use these checklist items:

  • Breaking down tasks
  • Giving a final shape to your task
  • Mapping time against each task
  • Keeping a back-up plan

Keep it up!

Be mindful of each task’s progress and the whole process. Your goals and life can always take unexpected turns. If something drifts away from the regular schedule, you can have a contingency plan. Here are a few examples:

  • What if you are not able to do your task? There should be someone who can be a stakeholder in both tasks.
  • What if you are not able to complete it in time? Either you can plan beforehand or you need to manage it accordingly.

Since you know your circumstances better than anyone else, keep everything into account and optimize your daily to do list to raise productivity. If you want to achieve more, RPM aims to give you that extra motivation.

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Manage your time with TimeTrack software

Examples of the rapid planning method


Tony Robbins says mentioned that by following RPM, you can significantly reduce the time of a task. Even successful entrepreneurs don’t spend too much time struggling with extensive lists. Similarly, RPM is about smart goal setting and having a deeper meaning. Let’s delve deeper here with a specific goal as an example.

Sample plan: Finish projects ahead of deadline


Maybe you frequently miss important deadlines due to the endless array of small tasks that take your time.

Here’s how RPM can be useful:

The action plan should function as a motivational tool for a results-oriented start. It’s not just an action plan; it’s a purposeful reminder. Focus on the details and be as specific as possible in your answers to the outcome, action, and purpose categories.

  • Outcome/Result: Finish projects one day ahead of schedule.
  • Purpose: To reduce last-minute stress.
  • Action: Plan the tasks, allocate deadlines and have regular check-ins with team.

Although it is a long haul, defining the whole process will get you into a motivated frame of mind and streamline the process.

RPM key takeaways


Now, let’s look at key takeaways from this detail-oriented article to better understand how to implement the rapid planning method in your daily life.

Write out every detail of what you intend to do daily. Once everything has been recorded, you should create an RPM plan that will act as a genuine mirror of your day. It entails working in order through the result, purpose and huge action plan phases. You must commit to the work and prioritize the tasks once you have determined what you want to accomplish throughout the day. Now, watch out that you don’t finish everything in one sitting. You must be clear about what you want to finish and how you want to finish it.

Working quickly is useless if you don’t stop to acknowledge your accomplishments. You need to develop self-motivation and can only do so if you feel successful. So, set aside some time at the end of the day or the week to recognize your successes.

Make the rapid planning method work for you. Test it now with TimeTrack. Our software makes it easy and efficient to improve your time management skills.