Manage Duties Effectively Using a Visual Task Board


Visual management is likely to be a key element of your operations in the foreseeable future. It makes your team’s processes more streamlined, reduces lead times, and helps you identify and correct any issues before they become major problems. A visual task board is an excellent way to manage duties.

After all, what could be more effective than having every task clearly laid out in front of you? Creating a visual task board isn’t as difficult as it sounds – especially if you follow this quick guide on how to create a flexible board. With the right tips and tricks, creating your own innovative visual task board won’t take long at all!

What is a Visual Task Board?

A visual task board is a tool of project management that uses visuals to assign tasks and track progress. Visual task boards are used by organizations in a wide variety of industries, from software development to retail, and even in the education sector. They are designed to help you stay on top of your projects and tasks by utilizing a visual system.

Visual task boards are grid-based boards that are filled with a variety of colorful sticky notes. Each sticky note will represent a different task or project, and they are stuck in a position on the board that correlates with its priority and timing. The color and position of every sticky note on the board are carefully chosen so that anyone on the team can see what each one represents at a glance.

Users that utilize visual task boards may view all of their work in one convenient grid. The board’s boxes are records that may be moved among rows.

A good visual task board is easy to read, highly visible, and simple to maintain. It is a great resource for all members of your team, including senior management. Everyone can use the board to identify problems, keep track of work assignments, and aim to meet deadlines.

Tasklists provide for an equitable distribution of work among employees in a professional context. Using a tool to allocate tasks is one method to do this. On TimeTrack’s online duty roster, you may create and design your own workspaces and web pages. Every workstation’s colorful markers make it as easy to identify as visual task boards!

Each employee is given a certain work area so that you know where to assign them. By subdividing each work area into multiple smaller ones, you may plan more accurately. Of course, there are a variety of jobs and locations where employees can be divided evenly.



TimeTrack – Duty roster



Why Use Visual Task Boards?

If your team members are drowning in papers, sticky notes, or scribbled to-do lists, it is time to try something different. A visual task board can help you clear the clutter and get things under control. Visual boards are excellent project management tools, not only because they help you manage your tasks but because they also actively promote communication.

Visual task boards help you to see the big picture. That means you can identify risks and issues before they become major problems. They are especially useful for keeping tabs on multiple projects at the same time through the help of a guided board.


Sticky notes

How to Create a Visual Task Board?

Creating a visual task board is relatively easy thanks to the vast array of templates out there. Before you start, make sure that you have selected the right visual task board template for your needs. If you are unsure which one to pick, ask yourself a few simple questions:

  • What are the key goals of your organization, or what are your personal tasks?

  • What are the pain points in your process (or the ones you’d like to solve)?

  • What are the main priorities of your team?

Once you’ve answered these questions, pick the visual task board that best meets your requirements. The most important thing is to take your time. Don’t rush the process, and don’t be afraid to experiment. A visual task board is a data-driven board, very flexible, and you can adjust the layout and design over time to make it even better. All you need is a whiteboard or corkboard to create task cards. You can also use markers to add details to different tasks.

It may also be helpful to add labels to identify different sections of the board. You can then create a new board window and use the visual task board to organize and group all of your tasks and create an incident table. You can even add dates and times to each task if needed. You can also create a visual task board with the help of an online application. These applications are usually easy to use and come with some pre-made templates.

Benefits And Drawbacks of Using a Visual Task Board


Benefits and drawbacks


Visual task boards are excellent tools for conducting regular project audits. They make it easy for you to keep tabs on all of your projects, and see where improvements are needed. They will come in especially useful when you are transitioning from an organization that followed a paper-based model to one that uses a digital system.

Another key advantage of using a visual board is that it makes it easier to prioritize your tasks. You can place high-priority tasks at the top of the board, and low-priority ones at the bottom. Visual boards are great for fostering open communication. They make it easy for everyone on the team to see what tasks are assigned to whom, and when they are due. They are also great for promoting collaboration. Visual boards encourage your team members to communicate with one another, share ideas and suggestions, and be more engaged in their work.


There are a few drawbacks to using a visual task board. It is important to keep in mind that visual boards are not a solution to every problem. If there is an urgent issue that needs to be addressed immediately, the board might not be best suited to do so. Visual boards are also not the best tools for following up on tasks. The sticky notes on the board are often removed once the tasks are completed, so you won’t have any paperwork to refer to. However, you can always take pictures of the board with your phone and take notes about the tasks that need follow-up.


By now, you should know that visual boards are a must-have element of any modern office. This is especially true if you are managing tasks related to software development, supply chain management, or if you are an educational institution. Visual boards make it easier to keep tabs on your work, and they promote collaboration among team members. Creating a visual board isn’t difficult, but it is important to make sure that you choose the right template.

Utilize an online tool if managing several meetings and appointments is making you feel stressed. You have access to a lot of meeting planning options with TimeTrack’s appointment planner. Narrow your search to a certain customer or project to get a full view and to see all the relevant appointments.

TimeTrack handles absences resulting from vacations, holidays, and other events automatically, saving you the time of manually checking to see if your coworker is available. They are indicated in grey on the calendar. This will make the planning process easy and enjoyable.