Visitor Management Software

Digital Administration & Check-in

Fast & secure Check-in via QR code

Fully digital vsitor registration

Automated workflows & GDPR-compliant visitor management

Central visitor and employee overview for evacuations

Efficient visitor management processes without Excel or paper forms

Start free trail Contact us

Over 2.500 satisfied companies in the DACH-Region

Efficient visitor management in TimeTrack

Digital visitor management & capture of visitor data

With TimeTrack’s visitor management feature, organizations can digitalize all visitor-related processes – from invitations and registration to check-in and check-out.

Both spontaneous visitors and pre-registered guests can be recorded directly via tablet, desktop, or smartphone. All visitor management tasks are centralized, secure, fully digital, and transparently documented. To ensure no check-out is forgotten, the checkout can be automated within the workflow at a predefined time.

Information such as name, company, email address, and phone number is recorded.

Digital data storage completely replaces Excel spreadsheets, printed forms, and manual processes.

Fast check-in, easy check-out & modern self-service

TimeTrack enables fast and contactless check-in – via QR code, last name, visitor ID, or with support from reception staff. Visitors can also check in independently.

Before the visit, guests automatically receive an email invitation with a registration link and can conveniently enter their information in advance. The visitor management solution automatically generates a personal QR code and an ICS calendar entry. Customizable forms, automated emails, and direct synchronization with the visitor list ensure a seamless process – from “Invited” to “Registered” to “Checked In.”

Check-out is just as fast: via QR code or manually on the tablet. This ensures all visit durations are transparently documented and waiting times at reception are reduced.

Benefits:

Fast check-in & check-out
Automated invitation emails
Pre-registration via smartphone
Customizable forms
Standardized process across all locations

Discover how other customers have digitalized their workflows with TimeTrack

Our Success stories

Automated workflows & centralized visitor overview

TimeTrack automates key visitor management processes at the end of the day, as well as GDPR-compliant data anonymization. This ensures data protection and compliance at all times – without manual effort.
It also supports security officers, reception teams, and facility management, particularly during evacuations or emergencies.

Benefits:

GDPR-compliant data anonymization
Check-in/check-out times & visit history
Ideal for security, fire protection & evacuations

digitale-arbeitszeiterfassung-datenexport

Import & export of visitor data with permissions & GDPR protection

TimeTrack enables fast import and export of large visitor groups via CSV/Excel and provides a clear permission system for maximum data security and GDPR compliance.

Import/Export: