TimeTrack Time Tracking and Personio HR Management

Track all working hours with TimeTrack and process payroll in Personio with just one click.

Your Perfect Combination for Efficient HR and Time Management Processes

The ultimate solution for companies with complex requirements: leverage the strengths of both systems.

Companies using Personio benefit from a powerful HR platform. However, when it comes to complex working time models, collective agreement allowances, or the combination of workforce scheduling, project time tracking, and time tracking terminals, standard time tracking solutions reach their limits.

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Benefits of the TimeTrack / Personio Configuration

Automated data transfer across both systems:

Master data: Employee data from Personio is updated in TimeTrack on an hourly basis.
Attendance & project time: Recorded working and project hours in TimeTrack are automatically transferred to Personio.
Time entries: Synchronisation of individual time entries or complete timesheets.
Absences: Bidirectional synchronisation (automatic import and export) of absences between both systems.
Payroll allowances: Allowances calculated in TimeTrack (night work, public holidays, weekends, or custom allowances) are transferred to Personio Payroll in a complete and structured format.

Strengths of Personio and TimeTrack at a Glance

Personio: Leading HR Features

Applicant Tracking System (ATS)
Onboarding & offboarding workflows
Digital employee files
Contract management
Talent & performance management
Compensation management
Employee self-service
Personio Payroll

TimeTrack Features – Highlights:

Advanced allowance calculations (collective agreements, custom rules, fully automated)
Flexible working time and break rules
Integrations with ERP systems (SAP, Business Central, etc.) and payroll systems (DATEV, ADDISON, etc.)
Time tracking terminals & access control (hardware integration)
Project time tracking including budgets and cost centres
Shift planning & workforce scheduling with demand planning, qualifications, and automation
Electronic certificate of incapacity for work (eAU) – automatic retrieval
Comprehensive travel expense management
Automated compliance checks (traffic light system)

Time Tracking Comparison: TimeTrack vs. Personio

Functional Area	TimeTrack Time Tracking	Personio tIME tRACKING
Working time models	Highly flexible models, including collective agreements and custom rules	Basic working time models, no advanced rules
Allowance calculation	Complex, fully configurable rules with automatic calculation	/
Break logic	Multi-level break models, special cases & legal compliance checks	Basic automatic breaks
Shift planning	Full workforce scheduling module	Not included
Project time tracking	Fully integrated, including reporting	Basic functionality
eAU (sick leave data)	Automatic retrieval of incapacity-for-work data from health insurers	only via DATEV
Hardware terminals	Fully integrated terminals & access control	No terminal integration
Scalability	Designed for mid-sized & large companies (100–10,000 employees)	Suitable for simpler scenarios
Travel expense management	Comprehensive travel expense management	/
Interface direction	TimeTrack → Personio	Personio → TimeTrack

Configure TimeTrack with Personio (8 Steps)

Make sure you have active accounts for both TimeTrack and Personio.
Log in to Personio and navigate to Settings > Integrations > API Access Credentials.
Click “Generate new credentials” and enter a name for the integration, e.g. “TimeTrack Integration”. Select “Other” as the integration type.
Enable all relevant personal data permissions and select the employee attributes that should be transferred to external systems via the Personio API. You can define or add employee attributes individually.
Once completed, your API access credentials will be displayed.
Copy your Client ID and API Secret, then click Save.

5. Log in to TimeTrack and navigate to Settings > General > Integration > Personio.

6. Click “Configure Personio” and enter your credentials (Client ID and API Secret).

7. User mapping

You can import Personio users into TimeTrack either automatically or manually:

Automatic import:
All users from the selected legal entities are imported automatically, including relevant master data (e.g. working time models and break rules).
Manual import:
Select specific users to import, with filtering options by legal entity.

f a username or email address already exists in TimeTrack, the user will be linked automatically. If no email address is available in Personio, a placeholder email address will be created, which you can adjust later.

During the import, employee master data is transferred from Personio, including for example:

Name, date of birth
Working time model
Public holiday calendar
Break rules
Vacation entitlement
Allowance model
Additional user-specific data maintained in Personio

8. Your TimeTrack account is now successfully connected to Personio.

Absence Synchronisation

Within the system, you can define whether absences should be exported from TimeTrack to Personio or imported from Personio into TimeTrack—depending on which system you use as the primary source for absence management. You select the relevant absence types in both systems and map them accordingly. Once the configuration is complete, an automated workflow is created to ensure accurate and continuous synchronisation of absence data between the two systems.

Synchronisation via Workflows

The synchronisation of absences and attendance data between systems can be flexibly configured using workflows, for example:

hourly
daily
at the end of the month

These time intervals can be defined individually to match the specific needs of your organisation.

Learn how other companies seamlessly connect TimeTrack and Personio, automatically synchronise working hours, absences, and project time — and streamline their HR processes.

View the use case

What is Personio?

Personio is a cloud-based software solution for human resources management. It offers a wide range of features designed to streamline HR processes and reduce administrative effort. These include customisable tools for personnel management, applicant tracking, payroll, and HR analytics.With Personio, you can support your employees throughout every stage of the employee lifecycle, from recruiting to employee development.

Learn more about Personio

Suitable for:

Mid-sized and large enterprises

Time Tracking with TimeTrack

TimeTrack enables companies to significantly reduce the effort required for payroll processing. Using the web-based app, mobile app, or terminal app, working hours and project time can be recorded conveniently, with automatic synchronisation to the cloud. Thanks to the automatic generation of timesheets, TimeTrack takes each employee’s individual working time model into account and eliminates time-consuming manual data entry. The timesheet captures both attendance and project time and can be downloaded with a single click for use in payroll processing.

How to use TimeTrack & Personio Optimally in your Organisation?

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