	STANDARD	PREMIUM	GOLD
Digital Time Clock Working hours can be recorded using a time clock. Learn more
Additional recording of working time Working hours can be manually entered or added later.
Timesheet Time sheets can be generated from project or working hours. Learn More
Hours Reports Displays hour adjustments, scheduled hours, actual hours, and plus/minus hours.
Break Regulations Legal break regulations are taken into account. Learn more
Working Time Regulations Daily and weekly working hours can be established and defined.
Holidays Predefined holiday plans. Can also be customizable.
Working Time Models Define employment relationship, daily target hours and vacation entitlement.
Surcharges Create and manage surcharge models with different rules.
Reporting Working hours and surchages are presented in various reports for management processes. Learn more
Lock Timesheet Set locks to prevent retroactive changes to working hours.
Timesheet Signatures Time sheets can be signed by supervisors as well as employees.
Export as PDF, Excel, CSV Work hours, project times, and reports can be exported as PDF in Excel format.
Hashtags Hashtags can be added to working time entries to mark them.
Approvals Define who can approve which working time entries for whom.
Rest Time Determine the minimum rest period for a break.
Minimum Break Duration Determine minimum duration of a break for break and working time.
Automatic Notifications Employees and supervisors can receive notifications for various reasons. Learn more

Absence management

	STANDARD	PREMIUM	GOLD
Absence Types Various absence types can be defined in the system.
Absence Calendar View and manage absences and paid leaves through the calendar view. Learn more
Workflow with Approval Certain absence types can be automatically approved.
Absence Requests Absence requests are approved by supervisors with 1 click. Learn more
Access Authorization Different accesses and permissions can be set for employees. Learn more
Vacation Entitlement The vacation entitlement of an employee can be defined.
Paid Leave Overview Central overview of vacation entitlement, requested and open vacation days. Learn more
Paid Leave Carryovers Remaining vacation days from the previous year can be carried over.
Reporting Absences are presented in various reports for management processes. Learn more
Outlook iCal Absence calendars can be linked to other calendars via iCal.
Export as CSV, Excel Absences and reports can be exported in PDF or Excel format.
Substitution Employees will be notified by email if they are entered as a substitute.

Project time tracking

	STANDARD	PREMIUM	GOLD
Project Timer Project times can be recorded using a digital time clock. Learn more
Additional recording of working time Project hours can be manually entered or added later.
Reports and Analysis Clear project reports. View project effort accurately. Learn more
Hourly Rates Hourly rates can be set for different projects or tasks.
Billable/Non-Billable Project times can be marked as billable or non-billable. Learn more
Project Assignment Projects have the flexibility to be assigned to users.
Project Documentation Different documents and files can be uploaded for projects.
Hashtags Hashtags can be added to time entries to mark them.
Budget and Hour Planning Duration and budget can be set for each project. Learn more
Task Planning Project-specific tasks can be defined for each project.
Project Performance Monitor project budget and duration. Clear target/actual comparison. Learn more
Traffic Light System (RAG Status) Project status is visually represented colored in project tracking.
Notifications E-mail notifications for not meeting project objectives. Learn more
Approvals Define who can approve which project time entries for whom.
Project Currencies Define different currencies for different tasks within a project.
Hourly Rates Hourly rates can be adjusted by task type within a project.

Planning

	STANDARD	PREMIUM	GOLD
Create Rota Digitally Create rota digitally and adapt it to your preferences. Learn more. Learn more
Warnings Warnings in case of non-compliance with predefined rules (e.g. exceeding target hours). Learn more
Create Shifts Easily Set working hours, breaks, and number of employees for shifts easily. Learn more
Shift Recurrences Repeat shifts with a single click. No manual transfer needed.
Locations Define individual company locations and work areas.
Set Skills Assign skills to employees to specify shift requirements.
Shift Types Save shift types as templates to facilitate planning.
Employee Availability Employees can specify when they are available for shifts.
Absences and Holidays Consider holidays, non-working days, and absences in shift planning.
Notifications Notify employees of changes in the shift schedule via email.
Shift Requests Allow employees, with appropriate authorization, to request preferred shifts. Learn more
Shift Swapping Enable employees to swap shifts. These must be approved by the planner. Learn more
Export for Calendar The calendar can be exported to iCal, Excel or PDF.
Task Planning Plan and assign internal tasks to employees. Track them in the calendar. Learn more
Copy Rota and Assignments Easily copy shift plans along with their assignments and paste them into another week. Learn more
Export as PDF, List, and Calendar Export rotas in PDF format or as lists, calendar views, or resource views.
Auto Scheduling Create shifts automatically. The AI takes into account predefined preferences. Learn more
Appointment Scheduler Schedule appointments for employees and view them in the calendar. Learn more

Invoicing

	STANDARD	PREMIUM	GOLD
Travel Expense Reports Easily record and bill travel expenses. Learn more
Expense and Cost Tracking Manage and process expenses and costs easily. Learn more
Automatic calculation of the meal allowance Travel allowances are automatically calculated during business trips based on configuration.
Overnight Flat Rate Flat rates for overnight stays are taken into account in the settlement of accounts.
Flat Rates for Business Trips Automatically include incurred flat rates in the expense accounting process.
Expense Report Status Easily track the live status of expense reports in the system.
Export as PDF incl. Receipts Export the created expense reports as PDF format, including receipts. Learn more
Authorizations Specify who can enter, review, or manage travel expense reports.
Project Billing Create invoices for project billing purposes. Learn more
Expense Billing Invoice expenses and costs for any customers and time periods.
Performance Record Create invoices for project billing purposes.
Invoice Template Create templates for invoices.
Grouping of Rows Group project times and expenses in invoices for better presentation.
Expenses grouping Sort projects and expenses in invoices based on criteria.
Billable/Non-Billable Mark project times and expenses as billable or non-billable.
Photo Documents Attach photos and receipts to project times and expenses.
Photos & Receipts Attachment In invoicing, photos and receipts can be attached to the PDF of the invoice.

Administration

	STANDARD	PREMIUM	GOLD
View Management (web app, mobile app) Users can manage functions specific to their views in the settings.
Permission Management Assign permissions to users to control what they can do.
Team Management Create and manage teams and team leaders.
Management of Departments, Locations, etc. Locations and departments can be created and managed.
User Role Management Users can have roles such as admin, team leader, or department head.
Hashtags Add hashtags to mark different entries.
Customers Create or import customers into the system manually.
Projects Manually create or import projects into the system.
Activities Manually create or import activities into the system.

General

	STANDARD	PREMIUM	GOLD
Web App Access The system is primarily managed and controlled through web app access.
Terminal App In addition to the web app, users can clock in and out using a terminal app access. Learn more
Mobile App Available for iOS and Android. Fully complements the web app. Learn more. Learn more
Data Import Import customers, projects, activities, expenses, project and working hours.
Data Export Export various data such as working hours, project times, invoices, etc.
Languages German, English, and Italian are the available languages in the system.
Notifications per App Notifications can be received via the app for various events.
Interfaces Various integrations with third-party systems are offered, including DATEV, Lexoffice, and many more. Learn more
API An API interface is provided to access various resources. Learn more

Workflows

	STANDARD	PREMIUM	GOLD
Web App Access The system is primarily managed and controlled through web app access.
Terminal App In addition to the web app, users can clock in and out using a terminal app access. Learn more
Mobile App Available for iOS and Android. Fully complements the web app. Learn more. Learn more
Data Import Import customers, projects, activities, expenses, project and working hours.
Data Export Export various data such as working hours, project times, invoices, etc.
Languages German, English, and Italian are the available languages in the system.
Notifications per App Notifications can be received via the app for various events.
Interfaces Various integrations with third-party systems are offered, including DATEV, Lexoffice, and many more. Learn more
API An API interface is provided to access various resources. Learn more

Access Control

Access control is an optional add-on module and can be booked or expanded flexibly at any time. The following features are included:


Object Management Manages all locations, buildings, and access points within the system
Access Logs Records all entries and exits for complete traceability
Hashtags Enables flexible categorization of access events and activities
Access Permissions Grants access rights based on user, role, time, or location
Reporting Generates reports on access, attendance, and activities
Event Reports Shows security-related events like access attempts or alarms
Access Methods (RFID, PIN, Biometrics) Supports card, PIN, or biometric authentication methods
Time Tracking Integration Combines access control with employee time tracking
Live Data & Cloud Access Provides real-time data access from anywhere via the cloud
Interfaces / Integrations Connects to HR, ERP, or security systems
Automated Workflows Triggers automated actions based on defined events
Notification System Sends alerts for events and violations
Data Synchronization Synchronizes access and user data across systems

Visitor Management

Visitor management is an optional add-on module and can be flexibly added or expanded at any time. The following functions are included:


Digital Visitor Management Capture and manage all visitor data such as name, company, email and phone number – digitally instead of paper or Excel
Invitation & Registration Workflow Hosts invite visitors by email. The visitor registers via a link and automatically receives their access credentials
Self-Service Check-in at Terminal Visitors check in independently at a tablet or kiosk – without assistance from reception staff
QR Code & Visitor ID for Check-in After registration, every visitor automatically receives a QR code and a 6-digit number for check-in at the terminal
Walk-in Visitor Registration Visitors without a prior invitation can register and check in directly at the terminal on-site
Location Management Define and manage physical locations (e.g. main building, production) to organise devices and documents
Device Management (Terminals / Kiosks) Register and manage check-in terminals at a specific location using a registration key
Location-Specific Documents & Consent Visitors must actively accept location-specific documents (e.g. house rules, safety policies) before access is granted
Check-out Workflow Simple workflow to manually or automatically check out all currently checked-in visitors
Control Report (People On-Site) Exportable list of all people currently on-site – employees and visitors – for emergencies such as evacuations
GDPR Anonymisation Workflow Personal data (name, email, company) is automatically anonymised after a configurable period following the visitor's last check-out
Import / Export (CSV/Excel) Bulk import of visitors and export of the complete visitor list and history as CSV or Excel file

Learn More

Are You a Business Owner?

We have the right TimeTrack App for you

More about Enterprise App

On Premise

subscribe and pay $4 per user / month or
pay a one-time-fee starting at $300 per user

More about On-Premise

TimeTrack on Your Company Server

Individual Adaptations and Extensions

Integration with Internal Accounting and ERP Systems

Individual SLAs

TimeTrack App & TimeTrack Cloud

Ideal for: Freelancers, Individuals and Enterpreneurs

TimeTrack Lite

Free

forever

Limited to 60 Time Entries*
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Limited Features

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TimeTrack Pro

$4.99

one-time fee

Unlimited Time Entries
No Advertisements
No Popups
All Features

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TimeTrack Cloud

$4.99

per month or $34.99 per year

14 Days Free Trial
Real-Time Synchronization
Maximum Data Security
Access to Web App

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FAQ about TimeTrack Enterprise

Do I have to choose a subscription at the beginning of the trial period?

No! You can register for free and test TimeTrack Enterprise for 14 days. During the trial period or after the trial period you can choose a subscription.

Are there any other costs in addition to the subscription?

No! We do not charge an activation, management or maintenance fee compared to other providers. You get the admin user for free!

How are the costs per user calculated?

With every subscription the admin user is already included and there are no costs for admin users. You can adjust the subscription at any time, increase or decrease the number of active users or change the subscription type. The costs are always calculated proportionally.

Are there discounts for more than 20 users?

Yes, contact us!

Can I install TimeTrack Enterprise on my own private server?

Yes we also offer On Premise licensing model! We can set up TimeTrack Enterprise on your company server or on a private server reserved only for you. Send us the number of users and you will receive a quote.

What happens at the end of the trial period?

You can then select a subscription package. Your data will not be deleted even if you need more than 14 days to select the subscription.

Are all functions included in the trial period?

Yes! All TimeTrack Enterprise functions are available to you for 14 days.

On which devices can TimeTrack Enterprise be used?

You can use TimeTrack Enterprise on any iOS, Android or Windows Phone device. You can use the Web App on any PC or Mac. The Web App is even optimized for mobile devices and automatically adjusts to any screen size.

Is it possible to implement additional functions if required?

Yes. However, this is only possible with the OnPremise license model, i.e. if TimeTrack is installed on your own server or on a server that was rented only for you. Contact us for more information.

What are the notice periods?

We offer a monthly and an annual subscription. You can cancel until the end of the selected term. In the settings you can deactivate the automatic renewal of the current subscription with one click.

TimeTrack Pricing

5 € per User/Month

9 € per User/Month

11 € per User/Month

7 € per User/Month

11 € per User/Month

13 € per User/Month

All functions at a glance

⇓

Are You a Business Owner?

On Premise

subscribe and pay $4 per user / month or
pay a one-time-fee starting at $300 per user

TimeTrack on Your Company Server

Individual Adaptations and Extensions

Integration with Internal Accounting and ERP Systems

Individual SLAs

TimeTrack App & TimeTrack Cloud

Ideal for: Freelancers, Individuals and Enterpreneurs

TimeTrack Lite

Free

TimeTrack Pro

$4.99

TimeTrack Cloud

$4.99

FAQ about TimeTrack Enterprise

Time Tracking

Planning

Info

Company

TimeTrack Newsletter

TimeTrack Pricing

5 € per User/Month

9 € per User/Month

11 € per User/Month

7 € per User/Month

11 € per User/Month

13 € per User/Month

All functions at a glance

⇓

Are You a Business Owner?

On Premise

subscribe and pay $4 per user / month or pay a one-time-fee starting at $300 per user

TimeTrack on Your Company Server

Individual Adaptations and Extensions

Integration with Internal Accounting and ERP Systems

Individual SLAs

TimeTrack App & TimeTrack Cloud

Ideal for: Freelancers, Individuals and Enterpreneurs

TimeTrack Lite

Free

TimeTrack Pro

$4.99

TimeTrack Cloud

$4.99

FAQ about TimeTrack Enterprise

Time Tracking

Planning

Info

Company

TimeTrack Newsletter

subscribe and pay $4 per user / month or
pay a one-time-fee starting at $300 per user