Boost Time Management with Regular Task Review


Project and team leaders often create a task list but use it merely as a dumping ground for tasks. Keeping a list of tasks without effective implementation could cause teams to lose sight of project goals. The concept of a regular task review establishes trust and transparency, helps team leaders gauge employee work ethic, and keeps everyone on their toes for greater productivity. A task review report can provide important insight into how tasks are completed, use of resources and timelines.



What is a task review?

A task review task requires a team to perform regular analysis of completed tasks and projects to draw a conclusion on work performance. The review process should entail revising and correcting defective task processes that have a negative impact on schedules and resources.

A task review represent the process of examining and rethinking project tasks and the process environment to identify faulty activities.

This is an excellent project management tool for improving project performance and eliminating problematic procedures while minimizing the likelihood of dysfunctional activities.

Conducting regular task reviews helps the team organize and delegate for better efficiency. A daily or weekly checklist is also important for efficiency. Consider regular monthly planning as a good starting point to initiate the idea for task review procedures.

When a project team encounters challenges, handling the issue immediately is the right first step, rather than waiting for a mid-year review to understand the issues. Regular task reviews save time and money because it provides reviewers with constant feedback and helps leaders quickly assign solutions to problems.

Project planning is often a problem for companies whose employees work in shifts. TimeTrack Duty Roster comes in handy to help managers create an ideal overview for the workforce while personalizing the planning of employee shift based on location, skills, area and staff.


TimeTrack Duty Roster

Key elements of a task review process

  1. Establish roles for reviewers

How often does your team review upcoming and completed tasks? The first step is to establish the roles of reviewers, including their availability and skillset. This entails defining the responsibilities of reviewers before starting the review process. This review helps team members understand their roles and enables the team to account for all deliverables.

  1. Establish feedback guidelines

Streamlining communication creates greater understanding between the team of reviewers and the project team, further facilitating collaboration within the process. As a team leader, you will need to prioritize specific review materials, reviewers’ names, opinions, project numbers, due date, adjustments and task list. This is vital since project stakeholders may wish to take part in the review process.

  1. Decide on the content of the task review

Reviewers need to consider the outlined goals of the reviews and specific project areas for the review. This aids reviewers in streamlining the process and focusing on specific project needs. Once reviewers determine the objectives, it is critical to communicate with the project manager to ensure that everyone is on the same page.

  1. Start the process

The initiation of the task review involves the collection of review materials, which informs teams about the review process and the documentation of the review. This may prompt the project leader to design an agenda and ask questions for the procedure.

  1. Research

The research will require a full evaluation of the project, where teams compare project deliverables against standards. Reviewers may conduct one-on-one interviews with project teams and provide the question-and-answer the analyst will use to consolidate the team’s findings.

  1. Review task report

At the end of the process, the team compiles the results of document analysis, research materials and interviews and presents them to the stakeholders and project team. The analysis can be reported in color codes (red, yellow and green).

  • Yellow means the team may need follow-up meetings to further track project progress.
  • Green indicates that no further action is required and that a summary of findings is being presented.
  • Red indicates that the project team needs to make adjustments and improve some areas of the project examined by the reviewers.

Get the basics right

Why do tasks need regular reviews?

The purpose of the task review is to give team leaders and their employees an opportunity to determine how well their efforts compare with project goals. This provides them with the opportunity to keep aligning with the long-term goals of the organization.

A regular task review provides employees with an avenue to understand the expectations of their employers. The task review pinpoints what’s done right, what needs improvement and how task aligns with company goals.

According to Deloitte, 78% of American workers feel burned out at the workplace and that implication is huge for organizations.

Establishing a healthy workload balance is a management technique that can help staff plan out and distribute work for better performance and less conflict. Reviewing tasks is a good way to understand your workload and ensure effective planning and project implementation.

Former US president, Theodore Roosevelt once said that sometimes the best choice is to allow your staff to do their work while you step back. His point is that micromanaging your team stifles initiative and prevents your team from performing at their best. So, regularly reviewing tasks eliminates the need for micromanagement while enhancing information-sharing that’s needed to save time and enhance project success.

Best practices for task review

The time you save by following best practices will allow you to be more productive at the things that matter.

Examine task frequency

Most businesses lack transparency when it comes to reviewing task lists. This impact on organizational resources, including time and money, is significant.

Companies with poor time tracking transparency often have their accounting professionals spending hours on paperwork that wastes limited time. TimeTrack Timesheet helps accounting personnel save countless hours that would have been spent doing manual paperwork. It’s a practical tool that empowers team leaders to gain an overview of projects and tasks that threaten to derail productivity.


TimeTrack Timesheet

Regular reviews of the team’s task list helps ensure that everyone is on track with the timeline, potential delays, stumbling blocks and expectations. The frequency with which reviewers assess tasks will keep everyone on their toes regarding new developments and ensure project success.

Platform for metrics reviews

It is important to assign metrics early enough, even with the review materials to aid the measurement of outcomes of project objectives. When it comes to how to review tasks, links are an essential part of the reviews. Test relevant links in the review process for workability while checking for areas of improvement in the workflow. Using a platform for the review makes the process simpler for everyone.

Block out time for the process

Setting aside time for the task review means advance scheduling of meetings, deadlines and events to ensure that you save time for the most important work. Eliminate distractions such as social media, emails, office chat, and get rid of distractions that encroach on the time allotted for the review process.

Avoid multitasking during the review task process. It seems productive to do many things at once but multitasking can drain your mental energy and enthusiasm. To use your time effectively, complete one task at a time and on the scheduled date.


Regular task review is an example of a project management technique for enhancing productivity and boosting efficient time management. Mastering complete process of review task including understanding of review materials is important. This is especially true thanks to the time you gain by ensuring best practices.