Building a Virtual Workforce: The Dos and Don’ts of Working Remotely


Remote work is becoming increasingly popular as the world moves further into a digital, globalized economy with companies organizing their virtual workforce. By 2023, the number of people who are working remotely is expected to reach 4.3 million, according to Global Workplace Analytics. Working remotely offers a variety of benefits, such as greater flexibility and convenience, reduced costs, and improved productivity.

However, it can also present challenges to a business, such as communication breakdowns and lack of collaboration. To ensure that you build a successful virtual workforce, it is important to understand the solutions and the dos and don’ts of working remotely.

This article will explore how you can create an effective and productive remote team by focusing on the key strategies that can help foster collaboration, communication, and trust.

What Is A Virtual Workforce?

A virtual workforce is made up of employees who do not work from an office. Instead, they work remotely from a home office, a coworking space, a coffee shop, or any other location that is not the company’s office.

Virtual workforces can include contractors and freelancers who work on a project-by-project basis and remote employees who work on a full-time or part-time basis. Working with a virtual workforce has become an increasingly popular strategy as employees become more aware of the benefits of remote work.

This method of work allows employees more flexibility in their schedules and lets them choose where they want to work. It can also help organizations attract a diverse range of candidates by expanding their hiring options to include people who cannot relocate due to family or other obligations.

What You Need To Know About Virtual Workforce Technology

When you’re building a virtual workforce, it is important to consider which technology tools you will use to foster communication and collaboration between team members to take the workplace to a virtual setting. This can include everything from meeting platforms to communication apps.

Here are three important considerations for building a virtual workforce:


Communication is one of the key pillars of any successful remote team. You need to ensure that you have the right tools to foster communication between team members.


Collaboration is also a vital part of building a remote team. You need to determine what tools will help you to share documents, calendars, etc.


Finally, trust is an important aspect of any relationship, including the relationship between your remote employees and you as their manager. Trust is essential in remote work because it enables employees to feel comfortable raising issues and having difficult conversations.

When building a virtual workforce, it is important to select technology that will help you foster collaboration, communication, and trust. Here are some key features to look for when choosing technology for your team:

  • Visibility – The ability to see how everyone is working, what they are working on, and what they are achieving will help you to foster collaboration within your team.
  • Security – Ensure that you select a platform that will allow you to maintain the security of your data.
  • Reporting – You should be able to access data that will help you to understand how your team is working and what would help them to be more productive, such as time tracking.
  • Integration – Ensure that the technology you select has the ability to integrate with other software that your team will be using, such as project management software.
  • Mobile-first design – In order to foster collaboration, you will want to select a platform that allows employees to be able to work from wherever they are, whenever they want.

Using TimeTrack’s online duty roster, you may customize your workplace and locations to suit your needs. The use of different colors to denote different areas of responsibility greatly aids in maintaining a birds-eye perspective. Each worker has a designated workspace so that you know where they are most effectively used. For more precise preparation, divide each work area into smaller sections.


TimeTrack – Duty roster



Advantages Of Virtual Workforce


Advantages of having a virtual workforce

There are numerous advantages to implementing a remote workforce, including the following:

  • Reduced costs – One of the biggest benefits of implementing a remote workforce is reduced costs. You will not have to spend money on software, equipment, and space that is necessary for having a fully-staffed office. This can make remote work more affordable for some companies.
  • Reduced carbon footprint – Another major benefit of implementing a remote workforce is reduced carbon footprint. Since there is no need to commute to the office, your team members will produce less carbon and help the environment.
  • Flexibility – Remote work offers employees more flexibility in their schedules. This can be beneficial for parents, caretakers, and people with other obligations that make it difficult to commute to an office.
  • Improved productivity – Some research has shown that remote workers are more productive than office-based employees. Remote workers may have less distraction and a more focused work environment.

Disadvantages Of Virtual Workforce

While there are many advantages to implementing a remote workforce, there are also some disadvantages. Here are some to keep in mind:

  • Lack of collaboration – One of the biggest challenges of remote work is the lack of collaboration. It can be difficult to foster the kind of collaboration that happens naturally in an office setting when team members are not in the same place.
  • Lack of mentorship – Another challenge of remote work is the lack of mentorship. Mentorship can be helpful for career development and building trust between employees and their managers. Since remote workers are not working in the same office, mentorship may be more challenging.
  • Communication challenges – Communication challenges are another potential disadvantage of remote work.

How Do You Create A Virtual Workforce?

To create a virtual workforce, you need to identify the tasks that can be completed remotely. This could include customer service, marketing, design, programming, and administrative tasks. Once you have identified the tasks, you need to determine which ones would work best remotely and which ones would be better completed in person.

Once you have identified the tasks and their locations, you need to select the platform where you will manage the work. You can use a variety of tools to manage remote workers, including project management software or a virtual assistant website.

How Do You Manage A Virtual Workforce?

Once you have created a virtual workforce, you need to manage it effectively. You can do this by following these steps:

Establish clear communication expectations

Before you start hiring remote workers, you need to establish clear communication expectations. This includes both written and verbal expectations, such as the frequency and timing of meetings, the frequency of updates, and the types of meetings you are having (e.g., weekly meetings, one-on-one meetings, etc.).

Create a culture of feedback

Feedback is a key tool for managing an effective remote workforce. You need to regularly provide feedback on a variety of aspects, including employee performance, communication effectiveness, team collaboration, and project progress.

Stay connected with your employees

It may be tempting to forget about your remote employees once the work is done — but you should stay connected with them, especially if they work remotely full-time. This can be challenging, but it is important for a variety of reasons, including fostering trust and making sure remote employees feel connected to the company and get the recognition they deserve.

Select the right tools

One way to manage a virtual workforce is by selecting the right tools. This could include things like project management software or a collaboration tool. It could also include a cell phone service that has reasonable data usage so that employees can stay in touch when they need to.

Hire the right managers

Another way to manage a virtual workforce is by hiring the right managers. This could include hiring managers who are comfortable working remotely or hiring managers who understand the challenges of working remotely. You could also rotate managers into the office from time to time so that they can see how their employees are working and help them to be more productive.


It’s crucial to hire the most qualified individuals when staffing a virtual organization. It’s also important to build a culture that encourages and rewards remote work, as well as to provide employees with the necessary tools.

Choosing the correct software and personnel for virtual management are equally crucial. The benefits of working remotely often outweigh the difficulties that come with doing so. The appropriate strategy may help you build a productive virtual team that works well for everyone involved.

Your planned meeting may be rescheduled at any time using TimeTrack. You may modify the appointment’s length by clicking and dragging the time bar, and you can adjust the appointment’s start and end times or days by holding down the Shift key while clicking and dragging the time bar. The number of workers may be increased without much trouble if extra assistance is required during a scheduled meeting.