When it comes to planning for the future and assessing project risks, the best-laid plans are sometimes not enough. No matter how well a project manager strategizes, life has a way of throwing curveballs at you, and you need to be prepared. Crafting a fallback plan is essential to ensuring that you’re ready for the worst-case scenario.

A fallback plan allows you to have a course of action in place if things don’t go as planned. It’s important to think through a variety of scenarios and create a plan to address them.

Doing so will help you feel secure that you have a plan to rely on in the event of an unexpected crisis. In this article, you will learn the basics of generating a strategy and how to prepare for the worst-case scenario.

What is a fallback plan?

A fallback plan, also known as a contingency plan, is a secondary plan that you create in case your primary project plan fails. Think of it as a safety net in case something unexpected happens and you need an alternative approach. A backup plan is helpful any time you’re planning for the future and something unexpected could interfere with your original plan.

This could be something like a job loss, an unexpected medical emergency, or a natural disaster. Your contingency plan will help you shift to a new course of action if your original plan is derailed. A fallback plan allows you to remain in control, even when the unexpected occurs.

It gives you a joint action plan for how to deal with potential challenges so you can focus on moving forward instead of being paralyzed by fear. Whether you’re starting a business or investing in real estate, you can’t predict the future.

One way to avoid a worst-case scenario is to keep tracking your work and employees at regular intervals. TimeTrack can efficiently help you with that. Employees may specify their shift availability in the duty roster. Through this feature, workers may let the scheduler know when they have free time.

You may quickly adjust your availability by dragging the sliders to the left or right. There’s also a notes section where you may elaborate on why your availability has been cut short.


TimeTrack – Duty roster

Who needs a fallback plan?

Everyone should have a fallback plan. It’s impossible to anticipate every scenario, and even if you could, it’s unwise to bet on it going your way. You can’t control everything that happens, but you can control how you respond to challenges.

Having a fallback plan in place will help you respond in a way that’s productive and allows you to take advantage of opportunities you otherwise might miss. Planning and executing such a strategy is a critical skill of risk management for anyone who’s responsible for other people’s lives and outcomes.

Leaders in an organization ― from the CEO to the manager― need to craft a fallback plan for every decision they make. They need to have a plan in place in case their decision doesn’t go as planned. Their plan should include a course of action and a clear idea of what to do next.

Contingency plan vs. fallback plan

Many people confuse the terms contingency plan and fallback plan. While they are similar, a fallback plan is more comprehensive and includes more aspects of your life than a contingency plan.

Additionally, a contingency plan is something that is addressed when a problem arises. A fallback plan is something that you create before a problem arises so you can have a plan ready in the event of an unexpected challenge. Contingency plans are a response to a problem or event; a fallback plan is a response to a lack of progress or success.

While a contingency plan is meant as a response to an immediate problem, a fallback plan comes in response to long-term challenges. Your contingency plan might help you address a pressing challenge like a sudden job loss. Your fallback plan might help you deal with a lack of success in a long-term career path.

This can be common among students or recent graduates who are trying to break into a new career field. While they might have a plan in place that is designed to help them achieve their long-term goals, they may encounter challenging setbacks along the way.

Steps for creating a fallback plan


The first step in creating a fallback plan is to assess your current situation. The best way to do this is to write down all the aspects of your life that you want to include.

Be thorough and include aspects of your life that you might not normally consider. It’s important to think through a variety of scenarios and create a plan to address them.

There are several ways you can approach creating a fallback plan.

Brainstorm potential challenges you might face: Once you have a list of potential challenges, the next step is to break them down into smaller, more manageable pieces. This will help you create a plan to address each of these challenges.

Create an action plan for each challenge: The next step is to create an action plan for each challenge. The goal here is not to solve each challenge, but simply to create an action plan to address it. Doing so will allow you to focus on a goal that is obtainable.

One key aspect of a fallback plan is to ensure that it is well-communicated to all relevant parties: This includes employees, stakeholders, and other individuals who may be affected by the plan. Clear communication can help to ensure that everyone is aware of the plan and knows what to do in the event of an emergency.

Benefits of creating a fallback plan

Fallback plans are important because they allow you to focus on the things that matter most. If you don’t have one, you’ll have to make a decision with limited information and time on hand.

Quite to the contrary, it will allow you to handle challenges and address them in a way that is strategic and helpful.

A fallback plan has many benefits, including the following:

Helps you stay in control when faced with challenges: When you have a fallback plan in place, you feel empowered and in control. This can help you avoid feeling overwhelmed, anxious, or stressed out when faced with challenges.

Allows you to reprioritise and shift gears: If your fallback plan calls for you to shift gears, you won’t feel stuck. Instead, you can focus on reprioritizing your goals and charting a new course for your life. This can be helpful, particularly when you’re dealing with challenges that require you to take a break from your primary goal.

Helps you prepare for the future: Having a fallback plan in place will help you be prepared for a variety of challenges and navigate them successfully.

When should you make a fallback plan?

It’s important to remember that once you begin creating a fallback plan, you need to follow through with it. Most people only create a worst-case-scenario strategy in the event of a crisis or emergency.

There’s no set rule for when you should create a fallback project management plan. It’s something that everyone should do at some point, whether they’re just starting out or have been working for decades.


A fallback plan is a crucial tool that helps individuals and organisations to minimise the impact of unexpected events. By identifying potential risks and threats, developing a plan, and regularly reviewing and updating it, they can be better prepared to respond and mitigate the impact of challenges.

Always stay organised to avoid falling into pitfalls. Appointment planning from TimeTrack is one way to organise your day. Making a new appointment is as easy as making a double click Apart from specifying the time and date, you’ll also need to choose a client, a project, and an action. The next step is to assign staff members to the scheduled shift. You may narrow down your search for potential hires based on their skill sets. This is a huge time-saver for events planning.