Strategies for Building a Smarter Workplace


Technological advancements and innovation consistently define significant business processes and transformations. Advances in the Internet of things, artificial intelligence, cloud computing, etc.  force businesses to abandon the traditional ways of doing business. Organizations are adopting remote work and innovative technologies for a smarter workplace.

A smarter workplace is everything that business owners and employees desire.

The digital workspace lowers the cost of operations while improving efficiency, productivity, innovation and effective communication. Plus, increasing employee performance and retention of the best talents.

A smarter workplace is a place to groom a productive hybrid team. It offers organizations the scalability and resilience to thrive in a competitive world.



What makes a “smarter workplace”?

A workspace is a technological framework that unifies the tools, applications and resources required to achieve personalized and collaborative efficiency, productivity and organizational goals.

A smarter workplace is future-proof and accommodates efficient planning. It is a universal, seamless, and customizable environment, designed to enhance employee experience, increase inspiration and discovery and improve collaboration.

Characteristics of a smarter workspace

  • Simplicity: The digital workspace provides a simple and intelligent experience that enables automation to direct and streamline work implementation.
  • Security: The intelligent workspace protects data while enhancing employees’ experience, integrates endpoint and mobile management solutions and integrates security with multi-factor authentication.
  • Unification: Regardless of device, the smarter workplaces enables access to many applications, mobile apps, workflows and resources across all channels and anywhere.

Benefits of a smarter digital workplace

Improved performance and customer experience

Effective tools, including all the essential integrations, will allow employees to identify and keep track of key performance indicators. This will help employees discover new ideas and optimize processes for efficiency and productivity.

Optimizing the workflows and processes will enhance the feedback mechanism, unlock customers’ key concerns and ensure effective service delivery.

Enhanced employee satisfaction

A smarter workplace provides opportunities for employee networking and connecting with the team in the digital workplace. This will enhance employee engagement and staff satisfaction in the workplace.

Remote working staff are at least 20% more likely to feel happy while at work because of the flexibility and responsiveness to employee needs. This promotes the wellbeing of the staff and enhances job security.

A smarter workplace relies on smart and seamless employee experiences. This includes transparency and fairness when it comes to working hours, adequate breaks and attendances. With TimeTrack Attendance Tracking, admins can define a break regulation for attendance tracking. The software keeps track of whether employees take enough breaks. If not, a warning will appear in the attendances feature. This ensures that managers are always informed about the length of their employees’ breaks.

Attendance Tracking Attendances

TimeTrack Attendance Tracking

Sustainable talent recruitment

The digital workspace creates an environment for exceptional progress and career advancement. When organizations focus on delivering on the expectations of top talents, they will attract quality candidates from the pool of job seekers.

The conducive smarter workplace and opportunities provided by technology can help significantly reduce turnover and increase retention.

Lower operational costs and increased productivity

Virtual business activities, including meetings and interactive chats, can eliminate costs associated with travel, in-person meetings and project collaboration. It will also save on the operational costs of running a physical meeting, including the furniture and office space.

Technological advancement in the digital workplace promotes shared vision which makes real-time collaboration simpler. User-friendly technology streamlines workflow and processes, with an emphasis on completing projects or tasks in less time.


Characteristics of a smarter workplace

Higher revenue

When a firm can reduce the cost of business operations and increase productivity, such efficiency translates to increased revenue. Research shows that a business can experience a 43% increase in revenue through implementing digital workplaces.

Improved community and flexibility

The digital workplace encourages effective communication between senior and lower-level employees. Such an environment promotes community engagement, which leads to the development of a free flow of ideas that in turn, leads to business improvements.

Employees also enjoy flexibility in their work environment and schedules. They easily connect using mobile Intranet software while focusing less on a strict schedule. This is the foundation of employee work-life balance.

Strategies for building a smarter workplace

Most organizations combine onsite and remote workers. A hybrid workplace accommodates all employees, no matter where they are. The strategy lies in employing the needed technology to promote maximum security, connectivity and long-term productivity. The ideas behind such a workplace are to equip your team, connect with people and optimize your work processes.

Analyze the workplace and make a plan of action

Before implementing a new design for a digital workplace, analyze the current office to understand business and employee needs. This will help you understand business objectives and digital strategies.

This stage will require you to research extensively to understand emerging yet reliable technological tools to connect your team and revolutionize your business. The research will help you develop an action plan with a governance system for the systematic implementation of tools and monitoring developments.

Select high-end technology enablers

According to research 93% of companies consider innovative technologies essential to transforming their workplace. Company leaders must assess their IT system’s capability and determine whether it solves problems in their workplace.

There are numerous trustworthy technologies available to assist you in equipping your team, connecting people and optimizing work processes. From your list of business needs, itemize the technological tools that will solve the problem and take the demo to see if it meets your needs.

Develop a robust security system

The design of a smarter workplace involves a high level of security risk, mostly through unsecured cloud services, mobile devices and unprotected servers. This implies that businesses need strict security measures for effective data protection.

User authentication tools, firewall protection and enhanced malware protection can all help protect the company’s data, including network servers, devices and confidential information.

Prioritize the employee experience

Gallup found that organizations with an engaged workforce record approximately 17% higher employee productivity. A digital workplace promotes a seamless employee experience and improved collaboration.

Empower your workforce

Resistance to organizational change is a common reason that organizations experience a decline in employee morale and increased turnover. Train your workforce to understand the new digital system and how it will benefit them and future generations.

Educate them on how to use universal efficiency enhancers, which include a productivity checklist and the 1-3-5 Rule. These are all designed to make your staff productive, focused and efficient.

Continuous improvement and performance tracking

Improvement comes from tracking and monitoring. This includes reviewing key performance indicators and resource use to maximize the value of the smarter workplace.

One metric to track is staff work time. With TimeTrack Timesheet, a time tracking technology will easily help team leaders to manage employee attendance, breaks, legal working hours, sick leave and absences.


TimeTrack: Timesheet and a terminal clock


The essence of a smarter workplace is to equip, connect and empower workers with technology to help them focus and optimize future busines processes. Achieving this requires an excellent digital strategy which includes developing a robust security system with technology enablers.