Why You Need a Weekly Action Plan

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When the work is piling up, it can be tempting to just throw caution to the wind and try to work as fast as possible, or even skip tasks. This is a recipe for disaster. A key mistake we often make is overlooking the idea of proper planning. Say hello to a weekly action plan.

If you’re having trouble finding a balance between your family, work and social life, a weekly action plan is the solution. This is the perfect approach to hit those deadlines with ease.

Work-life harmony


We all wish we could achieve our goals as quickly as possible. As we aim for this often-stressful objective, we frequently overlook essential work-life harmony which plays a vital role in our mental wellbeing. Physical and emotional exhaustion are real and stressful factors to consider in everyday life.

An important life skill for boosting efficiency and productivity lies in dividing your time and resources among different tasks and drafting a weekly action plan.

Through TimeTrack’s task planner creating and planning tasks is just a click away. Tracking the progress of assigned tasks with TimeTrack’s customized display option helps you create SMART goals.

 

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Plan your tasks efficiently with Task Planner

How and where to start?


Staying focused when it comes to goal-setting is easy but where to begin is what usually complicates the execution of projects.

After categorizing tasks through TimeTrack, with each task laid out, you can then draft action plans and manage tasks via the priority column. You can try TimeTrack for free and implement your weekly action plans.

 

 

An action plan is all about shortlisting the team to organize and manage resources, setting out the objectives and goals and creating reasonable timelines.

Start to finish

Start by identifying the following:

Project goals

The focus should be on a visual representation of the intended results and how you will track your progress while considering a range of constraints, such as time management.

Project objectives

Project objectives differ from the goals, the former being the milestones in achieving the end goal and the latter being the main plan. To understand your objectives, break down the main task into sub-tasks, so you know how to move to the execution phase.

 

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Make an actionable action plan

S.M.A.R.T and clear goals


Setting deliverables for attaining long-term and short-term goals (after identifying problems) is known as the S.M.A.R.T goal approach.

S – Specific goal

Specific goals are transparent, basic and unambiguous. Specific goals dictate who will be performing what, when and how.

M – Measurable goal

Keeping a tab on the success scale with measurable goals is easy. Measurements of victory may be noted quantitatively (scale 1 to 10) or qualitatively.

A – Achievable goal

Achievable goals are logical and realistic. It may not mean they are effortless, and will certainly call for a strong and responsible team.

R – Realistic goal

Realistic goals imply that they are within reach and relevant.

T – Time-constrained goal

A specific time should be allotted for the attainment of a goal. With assigned deadlines, goals go from conceptual to practical.

Key action steps


To create your roadmap to success, establish your clear vision of goals and mitigating factors. Keep these vital steps in mind.

Brainstorm

Almost any action plan should start with brainstorming and getting your ideas and options in place. Draft the steps on your weekly action pad. Without judging or analyzing, jot down as many ideas and options as possible.

 

Action items

Divide the action plan into steps (or sub-divisions). To achieve your goals, search task dependencies and prioritize those to be executed in a complete sequence.

Build teams

A team with a strong set of skills acts as an integral part of an action plan. After all, what good is a boat without its paddles?

Delegate roles and responsibilities

Assigning action items to team members improves the pace of work, creativity and productivity.

You can appoint task managers as needed. Thanks to TimeTrack, delegating accountability to each employee can be governed without hindrance.

Set deadlines

Hit your deadlines with ease by motivating the team regularly. Mark everyone’s progress via monthly or weekly planned meetings and printed reports.

Mitigate risks and distractions

Structure your weekly action plan template according to priority and engage with your team regularly. Take some time to evaluate potential distractions and do your best to eliminate those.

Once you have a clear view, use Timetrack to estimate the duration of your task action plan.

Filter and organize action plans

The important stages to success dictate where and which steps are to be executed first for each action plan. Rearrange the items and steps into an improved, effective action plan to simplify and upgrade your weekly action plan.

Keep up with and review the weekly action plan

Several milestones you have achieved and pending tasks are to be tracked weekly to optimize the growth of your plan.

From how many new developments have been made throughout the designated timespan in executing deliverables to implying new information helps create an improved weekly action plan.

Bridge the gap


A well-designed focused action plan acts as a bridge between an idea and the outcome. Create and use action plan templates via TimeTrack. You can curate assignments and tasks and manage deadlines.

Creating templates

Writing down your weekly action plan steps may seem time-consuming but trust the process! Progress comes from the attention to detail.

Importance of a weekly action plan


Below are few pointers on the significance of a weekly action plan.

  • A clear sense of direction while focusing on the steps you need to take to achieve your goals.
  • Structuring transparent goals and visions keeps the team motivated and dedicated.
  • Helps you turn your ideas into reality.
  • Following the steps shapes personal and organizational goals.

4 Ws and 1 H

A weekly action plan is a practical tool that gives wings to your operation as it answers five essential questions.

What

What is the task about?

When

  • When should it be executed?

Who

  • Who should be executing it?

where

  • Where should it be performed?

How

  • How will it be performed?

Example


Let’s take an example of fashion design. Your action plan for designing clothing will include trend research, sourcing a creative team of designers, creating a schedule for delivery of clothes and other production details. You’ll also need to think about putting together a fashion show and creating media around your brand.

To avoid distractions and risks, TimeTrack supports efficiency as it gives you command over choosing which tasks and projects are to be viewed by who in particular.

 

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Project Management Overview – TimeTrack

 

 

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