Daily Calendar with Time Slots = Great Time Management

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A work schedule directs team members on when and how to work most effectively. Visualizing your team and relevant duties in advance facilitates collaboration and keeps projects on track. Depending on your business, you may have an hourly schedule, daily and weekly schedule. Still, a daily calendar with time slots is a super tool for effective planning and implementation of any task.

A daily planner with time slots helps to keep goals and priorities realistic, focusing only on important tasks and important dates.

 

daily-calendar-with-time-slots-timetrack

Plan your day in minutes or hours

Create your daily calendar with time slots


Every day we go through a routine set of tasks, whether in our professional or personal life. Juggling a mental to-do list can be energy-sapping and cause missed deadlines.

This is where daily planners, daily calendars and schedules are helpful. Thus, you can create an hourly schedule slotting time according to your needs within the next 24 hours using any of the calendar templates.

TimeTrack is wholly focused on streamlining your tasks. The outcome is always on efficiency and productivity.

 

How to create an effective daily schedule


Regardless of the calendar templates of your choice, the steps to creating a work schedule are the same. By the way, a daily calendar with time slots works for personal use too. Try these tips:

  1. Create your to-do list

Drafting an optimal to-do list begins with listing potential tasks you need to complete within a given period. Add tasks individually to your daily planner. Don’t forget to include recurring tasks in your list, including appointments, meetings, exercise, meal plans, one-off tasks, etc. It’s okay if you don’t have a view of next week’s events yet. Simply keep tabs on unfolding events and keep creating time slots in your hourly schedule.

  1. Prioritize tasks

Your growing list of tasks are probably overwhelming. But creating a daily schedule with time slots will help you stay super organized. Mark each of your tasks as low, medium or high priority. Prioritizing also means the order you want to complete your tasks; create more time for other projects to avoid missing deadlines. You also need to keep tabs on time spent on each project, as well as your team’s attendance. Do so with TimeTrack Attendance Tracker. 

 

Attendance Tracking Working Hours Model

TimeTrack Attendance Tracker

 

  1. Mark deadlines

Good time management skills will make you a master of your to-do list. Ensure that you assign deadlines to all your tasks. When you are not sure, fix a time that should be close to your expectations. Deadlines give an idea of the most important tasks and help you create time blocks for implementing them.

Deadlines don’t just apply to work projects. You can create deadlines for personal tasks that will help keep you accountable. Let’s say you want to train for a half marathon. Create bite-sized deadline milestones in your training program to ensure you stay on the right track.

  1. Track recurring events

Review your daily plan, to-do list and deadlines assigned to them. Highlight events that occur regularly and take notes. Such events could be meetings, phone calls with clients, etcetera.

  1. Sort items by time slot, priority & deadline

This is a crucial moment in your daily planner. It is most important because you will have to itemize your tasks based on time slots, priority and deadlines. You need to list your high-priority items first, while the low-priority tasks follow later, after the medium-priority tasks. Scatter the recurring events in your daily planner.

Depending on whether you’re using a free printable daily planner or automated tools, you can switch your to-do list to a calendar view to check how full your planner is. Remove tasks to create breathing space or resting moments when you realise your schedule seems overloaded.

  1. Be flexible

With a clear vision of your daily plans, get to work. Yet, you need to remain flexible throughout the work period. While the planner makes scheduling less cumbersome, remember that life is unpredictable and difficult to control. Shifts in deadlines and switching of meetings are inevitable. With the use of your favourite planner, adjusting your personal lifestyle to match the work demands becomes easy.

Allocate tasks to specific time slots


Time-blocking is an efficient method of assigning tasks to specific time slots on your daily calendar. This is simply setting aside a particular period for a particular task. Time-blocking is superior to to-do lists because they don’t account for time.

Time-blocking works against procrastination and perfectionism and discourages multitasking, helping you to maintain focus on the most important task.

  1. Block out your day

Once you’ve identified your priorities, you can block out your morning ritual, like commuting to work and settling down to check email and Slack between a certain block of time. 

Depending on your priorities for the day, you can also block out time for meaningful work, time for meals, conference calls and productive noon work. You can also block out other events for the latter part of the day based on an important task for that day. If you desire, you may create an unscheduled block of time for any purpose.

Add in some buffers in your time-blocking strategy. Buffers could come in between each chunk of time. It’s difficult to spend the entire day jumping from one task to another without a buffer time. Such a period will allow your brain to decompress and recharge.

 

Time-blocking strategies for your daily calendar


Elon Musk’s strategy

The Elon Musk time allocation strategy states that you divide your entire day into five-minute slots. Order your tasks based on priority and consider how much time you need to complete each task. Assign tasks to specific time slots on your calendar. Execute your tasks sequentially, one at a time. Avoid multitasking and procrastination.

The Eisenhower Matrix

The Eisenhower Matrix Planner is important when you have plenty of work without knowledge of how to begin. Simply get a blank sheet of paper and divide it into four quadrants. The top column is labelled urgent and not urgent, while the rows are named important and not important.

You should categorize your tasks based on the designations. Order them and focus on executing urgent and important tasks first. This is followed by urgent and not important tasks before attending to not urgent and important tasks, and finally not urgent and not important.

The Pomodoro Strategy

This allocating strategy is perfect if you have colleagues who are easily distracted while at work. Encourage them to slot the time into their calendars. Grab your to-do list, pick the task you want to complete and set a timer for a 25-minute block. Avoid multitasking and focus mainly on completing the task at hand. After the time is up, take a five-minute break. After four cycles of this strategy, take a 30-minute break.

Benefits of a daily calendar with task time slots


To eliminate unnecessary stress, anxiety and fatigue, a daily calendar with task time slots helps to keep you accountable.

Scheduling tasks and activities on a calendar, especially with time slots, helps to keep you realistic about your overall work and deadlines. If you are in doubt, overestimate how long you need to complete the project.

Prioritizing is a great way to eliminate distractions and keeps us laser-focused on the most important task at hand. A daily schedule template with fitting time slots helps you set boundaries and banish procrastination while keeping you on track. Self-organization is a good resource to help you master how to set priorities, avoid distractions and schedule tasks.

A daily schedule improves your mindset, helps you form good productive habits, creates a structure for your team and work processes, reduces stress, saves time, improves focus, boosts productivity and gives meaning to your personal life.

TimeTrack is a go-to time-tracking tools when it comes to time management for company efficiency and productivity. To keep tabs on where you are spending the most time, use Timesheet.

 

Timesheet Overview

Online Timesheet – TimeTrack

 

Daily calendar with 15-minute time slots


A daily calendar with 15-minute time slots translates to a timepiece that portrays the hours and minutes of a day. A daily calendar with time slots makes it possible for us to manage our agenda and helps us remain punctual with the activities of the day.

For instance, a kindergarten teacher with school calendars can display a block of daily activities at intervals of 15 minutes.

Daily calendar with hourly time slots


The workplace routine involves juggling many tasks that must be completed daily. It is common to see employees lose track of appointments and schedules because they forget. This is where an hourly schedule becomes vital.

Blocking out your daily activities into different time slots hourly promotes business and operational continuity. With daily planner and schedule template, it becomes easy to track the work hours of your employees daily.

Conclusion


A daily planner with a slot is effective in ensuring the timely execution of duties and meeting deadlines. It requires a clear understanding of prioritization, effective scheduling and the elimination of distractions. When you properly schedule your tasks with time slots, you automatically create ways for enhanced work processes, lower stress, time and resource efficiency and productivity.

Are you ready to put your calendar skills to the test? Try TimeTrack for free.