Time Mapping: An Innovative Approach to Time Management


Time mapping is a time management technique that allows visualizing where your time goes. It’s like an alternate version of a traditional task list, helping you see how much time you spend on tasks and how long they take.

Time mapping can be especially effective when it comes to visualizing how much time you spend on different activities, rather than just tasks. It can also help you see obvious inefficiencies in your workflow and areas where you could save time and get more done.

To start using time mapping right away, here are the top tips for getting started with this useful productivity technique.

What Is Time Mapping?

Time mapping involves tracking where your time expenditure over the course of one or more days, weeks, or months. To create a time map, you can track your time using a pen and paper or an online time-tracking app where you can organize and prioritize your work.

It is a visual representation of your daily activities and how much you spend time on each one. By tracking your own time map, you can see where your time goes and identify areas where you could be more efficient. This also allows you to have more time for your personal life.

Only 20% (1 in 5) of individuals do a continuous time audit to examine how they are using their time, and 1 in 8 individuals (12.5%) report that they never feel in charge at work. This shows how important it is to incorporate a time management technique into work and personal lives.

One of the best tools that helps you stay productive is TimeTrack is the timesheets feature by TimeTrack, which allows you to track your employees’ time and their tasks in the office. It includes all the features of a paper timesheet along with absenteeism correction and data saving. This will help to accomplish all jobs in a set time.


TimeTrack: Timesheet and a terminal clock


How Is Time Mapping Different From Other Techniques?

As mentioned above, time mapping is not just a list of tasks. Rather, it’s a visual representation of how much time you spend on tasks.

On a traditional task list, you just list the tasks you want to accomplish, like “finish article,” “call client,” and “clean up the office.”

On a time map, you show how long it takes to complete these tasks, as well as how long you spend on other tasks.

So, on a time map, you might list “finish article” under “writing,” “call client” under “client communication,” and “clean up office” under “cleaning and organization.”

Day Mapping: A New Approach

Day mapping is a specific type of time mapping. Day mapping involves tracking what you do each day and visualizing how much time blocks you spend on a particular task.

For example, you might see that you spend three hours each day reading articles about marketing. You can then decide if that’s something you want to keep doing, or if you could invest that time elsewhere.

Some of the benefits of day mapping are:

  • Helps you see where you’re spending too much time

Day mapping can help you see where you’re spending too much time, so you can reallocate that personal time to more important tasks.

  • Helps you save time by eliminating inefficiencies

You might find that you spend too much time on certain tasks, such as cleaning or organizing your office. If so, you can try to cut down on those tasks and save time.

  • Helps you get more done by prioritizing better

You can also use day mapping to prioritize better, which will help you get more done. Get a physical calendar to keep a tab on the days.

  • Helps you set goals and be more productive

Day mapping can help you set goals and be more productive by giving you a better idea of how much time you spend on various tasks.

Time Mapping Tips For Beginners


Tips for time mapping

  • Choose a consistent time frame

When choosing a time frame to map your time, select a consistent number of days — like a week or a month — and stick with that time frame whenever you map your time. A weekly time mapping template can also help you here.

  • Use the same recording method

Make sure you record your time each day in the same way. For example, use the same method to record how long you spend on each task.

  • Be as detailed as possible

The more detailed you are, the more useful your time map will be.

  • Try tracking your time in more than one way

You can use more than one time-tracking method to create a more accurate time map. For example, you can use a time-tracking app to track your daily work hours and a notebook to track the time you spend on other activities.


Plan your time

Why Is Learning Time Mapping Essential?

Time mapping is an easy and effective way to track how much time you spend on tasks and how long they take. It can help you become more efficient by showing where you could cut down on time spent on unimportant tasks and by helping you identify areas where you could get more done.

With more data, you can make better decisions about where you spend your time and how you can use your time more effectively. If you struggle with time management, it could be because you don’t know where your time goes.

By tracking your time, you can make the necessary adjustments. A time map gives you a general idea of how much time you spend on significant tasks each day and enables you to begin time blocking.

Giving yourself a four-hour deadline to focus on your finances increases the likelihood that what should have required you 2 hours will really take you four. If we incorrectly estimate the amount of time required, we are significantly more likely to engage in diversions. You may reduce the number of choices you must make each day by using a time map.

Choosing your top priorities for every aspect of your life is a part of time mapping. You then add time blocks to your time map so that you may determine how much energy you will spend on each task.


Time mapping is an easy and effective way to track how much time you spend on tasks and how long they take. It can help you become more efficient by showing where you could cut down on time spent on unimportant tasks.

Timetrack is a tool that aids in time management and productivity. The TimeTrack app can therefore assist you in adhering to the most crucial time management rules in your daily schedule and assist you in remaining productive rather than searching for the appropriate files or writing it all in pocket notebooks.

It has a timer, calendar, and widget that display how much time you have left to complete your chores and how much time you may cut. For individuals who wish to estimate how much time they will need for jobs and projects, Time Clock from TimeTrack is a great app.

It is a great time management tool that offers customization according to your needs and helps you track your time in an efficient and better manner.